Tender Executive

Position Overview

Q-Line Biotech Limited seeks a meticulous and well-organized Tender Executive to oversee the complete cycle of tender management including identification, documentation, submission, and tracking of tenders. This role is based in Transport Nagar, Lucknow and is full-time and onsite. Preference will be given to candidates with a background in the Healthcare or Medical Device industry.

Key Responsibilities

• Monitor various government and procurement portals to discover suitable tenders.
• Keep track of tender notifications, submission deadlines, amendments, and corrigenda.
• Maintain and update a comprehensive database detailing all tenders and their statuses.
• Manage Earnest Money Deposit (EMD) activities including deposit, refund, forfeiture, and pending statuses.
• Prepare tender documentation as assigned by senior staff.
• Liaise with Finance, Technical, Operations, and Administration departments to collect necessary information and documents.
• Verify tender requirements ensuring all mandatory details and documentation are included prior to submission.
• Ensure tender documents meet standards of accuracy, completeness, and compliance.
• Support preparation and submission of both technical and commercial tender dossiers.
• Maintain filing of submitted tenders, acknowledgments, correspondence, and EMD records.
• Track tender progress post-submission and facilitate follow-up actions.
• Generate regular Management Information System (MIS) and status reports concerning tenders for senior management.
• React promptly to tender deadlines, clarifications, and related procurement updates.
• Safeguard confidentiality and accuracy of company and tender documentation.
• Perform additional tender-related tasks as assigned by management.

Required Qualifications and Skills

• Experience in tender management, government procurement, or related documentation is advantageous.
• Fresh graduates with excellent documentation and MS Office proficiency may also be considered.
• Advanced skills in MS Office tools with an emphasis on Excel and Word.
• Exceptional skills in documentation and records management.
• Keen attention to detail and precision.
• Effective verbal and written communication.
• Strong coordination skills and persistence in follow-ups.
• Capability to handle multiple tender processes simultaneously.
• Excellent time management within stringent timelines.
• Ability to interpret and adhere to tender requirements and compliance rules.
• Robust organizational and analytical capabilities.