Tender Executive

Position Overview

As a Tender Executive, you will handle the end-to-end tendering process—from spotting suitable tenders to preparing and submitting both technical and commercial bids. The role requires meticulous attention to contract details and active collaboration across departments to deliver flawless and timely tender submissions. Your efforts will directly contribute to business expansion by ensuring adherence to tender standards from government bodies, PSUs, and private sector clients.

Key Duties and Responsibilities

• Continuously scan e-tender platforms, newspapers, and relevant industry channels for tender opportunities.
• Analyze tender documents for eligibility and scope to gauge suitability.
• Compile and summarize key insights for managerial decision-making on proceeding with bids.
• Gather and systematically organize technical, financial, and administrative paperwork needed for tenders.
• Develop pre-qualification documents, technical proposals, and price bids in alignment with tender guidelines and company protocols.
• Submit completed tender documents via portals such as GeM, CPP, and eProcurement within stipulated deadlines.
• Collaborate with procurement, engineering, and finance teams to finalize cost inputs and prepare pricing strategies, ensuring confidentiality at all times.
• Serve as a point of contact for clients, vendors, and consultants to clarify tender conditions and engage in pre-bid meetings to document proceedings.
• Liaise internally with cross-functional teams including technical, finance, HR, and legal departments for essential information gathering.
• Monitor tender outcomes, keep detailed records of submissions and correspondence, and generate comprehensive reports.
• Assist in contract negotiations and facilitate smooth transition of awarded contracts to project execution teams.