Team Assistant

About Colliers

Colliers (NASDAQ, TSX: CIGI) is a globally recognized professional services and investment management firm, operating through three main business divisions: Commercial Real Estate, Engineering, and Investment Management. With over 30 years of continuous growth and strong recurring cash flows, Colliers expands high-value complementary businesses offering crucial services throughout the entire asset lifecycle.

Its unique partnership model fosters outstanding leadership, maintains an entrepreneurial culture, and promotes substantial ownership among insiders, resulting in strong alignment and sustained value creation for shareholders. Colliers manages $109 billion in assets, employs 27,000 professionals, and generates $5.7 billion annually, all while dedicating itself to accelerating success for clients, investors, and employees worldwide.

Role Overview

We are seeking a Team Assistant to join our Occupier Services team in Wellington. This role is central to daily operations, focusing on facilitating team connectivity, organization, and success. The position involves coordinating a wide range of administrative tasks, supporting business processes, and enhancing team culture and engagement, ultimately fostering a positive experience for colleagues and clients alike.

Key Responsibilities

• Provide day-to-day administrative support to the Occupier Services team across various locations.
• Organize meetings, manage travel plans, maintain calendars, and handle team communications.
• Assist in executing team events, initiatives, and activities promoting workplace culture.
• Support onboarding processes, coordinate training sessions, and keep updated team records and registers.
• Oversee office administration, maintain supplier relationships, and streamline operational procedures to ensure an efficient working environment.
• Identify and suggest improvements for internal processes to enhance support for team members and stakeholders.

Candidate Profile

• Experience in administration, coordination, customer service, reception, or comparable support roles.
• Strong ability to organize and prioritize multiple tasks and meet deadlines effectively.
• Excellent verbal and written communication capabilities.
• Proactive mindset with eagerness to take initiative and adapt to new technologies and systems.
• Attention to detail with a commitment to delivering high-quality work.
• Proficient in Microsoft Office and comfortable acquiring knowledge of additional technology platforms.

Additional Information

Colliers is committed to fostering an inclusive workplace where diverse perspectives, cultures, and backgrounds are embraced. Equal employment opportunities are provided in all recruitment and retention decisions. We welcome applicants who are eager to join our dynamic, enterprising culture and make significant contributions to our industry leadership.