Specialist, Payroll

About the Finance Team

The Finance department is dedicated to maintaining accurate financial operations vital for the Firm's fiscal health. Their responsibilities encompass a broad spectrum including financial planning, budgeting, forecasting, taxation, partner compensation, payroll, treasury and cash flow management, all contributing to the Firm’s strategic ambitions. They oversee inventory management such as billing and collections and analyze profitability across clients, matters, and timekeepers. Compliance with statutory accounting and financial regulations is ensured by this team alongside preparing financial statements and detailed reporting to provide insights on financial performance. Collaborative efforts with other departments focus on expense monitoring, financial process optimization, and implementing cost-reduction strategies to uphold financial stability and growth.

Role Summary

The Payroll Specialist provides expert support to the Core Finance team by managing invoice processing, payment reconciliation, and credit operations. This role requires close collaboration with multiple teams within the Firm to address and resolve payment-related issues efficiently. A key part of the position involves conducting in-depth analysis to identify process enhancements and solutions.

Key Responsibilities

• Execute accurate and punctual payroll processing for Australia and Hong Kong via ADP system.
• Assess timesheets, compute pro-rata salaries, leave remunerations, deductions, and adjustments appropriately.
• Maintain comprehensive payroll, banking, and tax databases, addressing any discrepancies.
• Coordinate with ADP and respond to inquiries regarding payroll from employees, managers, and partners.
• Prepare journals, vouchers, and general ledger entries related to payroll.
• Ensure adherence to relevant legislative requirements including superannuation, PAYG, payroll tax, FBT, and GST.
• Manage payment processing and reconciliation of partner compensation and payslips.
• Support finance initiatives through reporting, reconciliations, payment approvals, and collaborative cross-functional efforts.

Desired Skills and Experience

• Between 3 and 5 years of experience in payroll processing and account reconciliations.
• Background in accounting or finance is desirable.
• Proficiency in MS Excel, Word, and Outlook (version 2007 or later).
• Experience operating ADP payroll software, including its reporting and general ledger functions.
• Strong communication skills, capable of articulating payroll procedures to management effectively.
• Ability to perform both independently and collaboratively within a team; strong time management and multitasking capabilities to meet deadlines.
• Availability to work additional hours during critical payroll processing, quarterly, and annual deadlines.

Reporting Structure

This position reports directly to the Senior Manager of Finance.

Equal Opportunity Statement

The Firm values diversity and inclusivity, welcoming applications from individuals of various cultural backgrounds, ages, genders, sexual orientations, First Nations communities, and those with family or caregiving responsibilities. Accommodations for disabilities or other needs during recruitment or employment are encouraged upon request.

Additional Notes

The job description may be modified at the Firm’s discretion and does not represent an exhaustive list of duties. No contractual employment rights are implied.

Recruitment Notice

All lateral hiring is managed internally. Recruitment agencies must adhere to specific business terms before any candidate submissions. Direct applications to employees or partners without formal internal recruitment engagement will not be processed.