Senior Workday Administrator

About XXXLdigital and the Role

Based in Berlin and Vienna, XXXLdigital is the digital unit within the XXXL-Group, dedicated to every aspect of e-commerce and brick-and-mortar retail. Our core activities include curating products for online shops, optimizing customer experience, and managing digital marketing. Our primary focus is on fulfilling customer needs to ensure a seamless omnichannel shopping journey. Our vision is to become the leading furniture and home furnishings retailer through our online portals and physical stores. We value authenticity and diversity, fostering an environment where individuals can fully develop their potential.

Candidate Profile

• Extensive hands-on experience administering Workday within complex organizational or corporate structures, including configuration, support, and continuous enhancement.
• Strong functional expertise in at least two Workday modules, such as Core HCM, Recruiting, Compensation, Reporting, or Security.
• Practical knowledge of Workday workflows, role and permission models, reporting, data quality assurance, functional testing, and participation in rollout, implementation, or extension projects for HR systems.
• Highly structured, analytical, and solution-focused approach with a commitment to quality; capable of independently handling complicated topics and developing practical solutions.
• Excellent communication and documentation skills, particularly in translating operational requirements into reliable Workday solutions; adept at knowledge sharing and establishing consistent team standards.
• Strong conceptual thinking combined with enthusiasm for hands-on system work, confident Workday configuration capabilities, and motivation to help shape a scalable Workday operational model; fluent in German and English, both written and spoken.

Key Responsibilities

• Take ownership for the configuration, maintenance, development, and quality assurance of selected Workday modules related to HR, and provide technical guidance to other Workday administrators on module-specific solution designs, best practices, and configuration standards.
• Independently analyze and resolve complex Workday issues arising from ongoing operations, changes, or module development projects, including root cause analysis, sustainable solution development, and collaboration with internal departments, adjacent system teams, and external partners.
• Assess, prioritize, and execute changes, feature requests, and Workday release topics, focusing on system stability, rollout readiness, and quality assurance; responsible for configuration and testing of rollout packages, including hypercare and transition into routine operation.
• Proactively monitor and enhance data quality within assigned modules, create and refine reports, controls, and monitoring mechanisms to support robust HR processes.
• Participate actively in HR-related security, roles, permissions, data privacy, and auditing topics; promote knowledge transfer via documentation, peer reviews, coaching, and structured case discussions in day-to-day work.

Benefits

• Health and Wellness: Complimentary coffee, tea, beverages, fresh fruit and vegetables; discounted meals in the cafeteria or meal vouchers based on location. Modern workstations tailored to individual needs.
• Culture and Development: We value individual responsibility, flat hierarchies, and open feedback. Team spirit emphasizing support and collaboration. Benefit from two learning days per quarter, access to internal learning platforms, and external development opportunities.
• Work-Life Balance: Flexible working hours and various home office options.
• Celebrations and Milestones: Team events and special acknowledgments for birthdays and anniversaries.
• Location-Specific Benefits: Customized perks tailored to the needs of each site.

Compensation

The annual gross salary starts at 75,000 EUR, with willingness to offer a higher payment based on individual experience and expertise. Further details will be discussed personally.

Additional Information

At XXXLdigital, we embrace and celebrate diversity. We encourage you to be yourself and showcase your individuality.