Secretary

General Overview

This role is centered on delivering comprehensive administrative and organizational support to ensure smooth and efficient office operations. The incumbent will be responsible for preparing and tracking correspondence, organizing meetings and appointments, managing task follow-ups, and systematically maintaining documentation and files to support the department's workflow.

Key Responsibilities

• Draft and monitor correspondence, memoranda, and administrative reports.
• Develop and format presentations tailored to the needs of the work.
• Coordinate and arrange appointments and meetings, including preparing schedules and liaising with involved parties.
• Supervise assigned duties and verify their timely completion.
• Manage the organization, maintenance, and archiving of files, documents, and correspondence ensuring easy access.
• Handle incoming and outgoing correspondence and direct them appropriately.
• Offer essential administrative and daily office assistance.
• Utilize relevant electronic systems, applications, and artificial intelligence tools to streamline administrative processes and heighten productivity.
• Safeguard confidentiality of sensitive documents, data, and information.
• Perform additional tasks as necessitated by the job scope.

Qualifications and Experience

• Possession of a diploma or bachelor’s degree in Business Administration, Secretarial Studies, Office Administration, or allied disciplines.
• Suitable hands-on experience in secretarial or administrative coordination roles, preferably within environments involving financial dealings.
• Advanced command of Microsoft Office suite, especially Word, Excel, PowerPoint, and Outlook.
• Proficiency with artificial intelligence tools applicable to office and administrative functions.
• Fluency in both Arabic and English languages.