Secretary/ Clerk

Company Overview

Penspen is a prominent energy services provider with over seven decades of experience delivering engineering, project management, asset management, and integrity solutions to the global energy sector. Established in 1954 in the UK as Spencer & Partners, the company has expanded to a workforce of nearly 1,000 employees with key offices located in London, Mexico, Colombia, Houston, Abu Dhabi, Saudi Arabia, and Kuwait.

Job Summary

This role requires providing comprehensive administrative and clerical assistance to project teams within the PMS organization. Responsibilities include maintaining organized filing systems, logs, and correspondence registers essential for daily operations. The position also involves assisting with typing, formatting documents, and preparing both internal and external communications.

Key Duties

• Manage office supply inventories and handle incoming and outgoing correspondence efficiently.
• Support the organization and coordination of project meetings.
• Assist in maintaining accurate records, timesheets, and track general administrative data.
• Ensure documents are properly handled and archived according to established procedures.
• Contribute to maintaining a safe and effective working environment in cooperation with project staff.

Qualifications and Experience

The ideal candidate will have a High School Diploma or its equivalent and possess at least eight years of experience in secretarial tasks, filing systems, and office administration and management.

Additional Information

The position is based in Al-Khafji, Eastern Province, Saudi Arabia.