Secretary / Administrative Assistant

About the Role

Badri and Salim El Meouchi LLP (BSM) is seeking a skilled, well-organized, and efficient Secretary / Administrative Assistant to join their team in Doha, Qatar. This position involves providing extensive administrative support to both legal and administrative staff and ensuring the smooth functioning of daily office activities.

Key Responsibilities

• Offer complete administrative assistance to legal and administrative teams.
• Prepare, format, print, scan, photocopy, and organize documents.
• Maintain effective office filing systems, records, and workflows.
• Manage employee records including residence permits, passports, exit permits, health cards, and other official documents.
• Track expiration dates of documents and alert staff timely for renewals.
• Oversee and organize KYC documentation as required by the Qatar Financial Centre (QFC).
• Welcome and direct clients and visitors appropriately.
• Answer, screen, and direct phone calls while accurately relaying messages.
• Communicate professionally with colleagues, clients, government agencies, banks, vendors, and other external contacts.
• Handle all incoming and outgoing correspondence and mail.
• Deliver and retrieve important documents from clients, government agencies, banks, and others.
• Manage petty cash including purchasing, invoicing, receipt keeping, and liaising with accounting.
• Monitor office supplies and equipment, obtain price quotes, place orders, and arrange for delivery.
• Maintain stationery and office equipment, coordinating repairs and preventative maintenance as needed.
• Manage calendars, diaries, meetings, and appointments for lawyers.
• Arrange business travel including flights and accommodation when necessary.

Qualifications and Skills

• Vocational Diploma or equivalent qualification.
• 3 to 5 years of experience performing similar roles.
• Fluent in English, both spoken and written; Arabic language skills are desirable.
• Proficient in Microsoft Office applications.
• Strong organizational talent and ability to manage time effectively.
• Capable of handling multiple tasks and prioritizing workloads efficiently.
• Excellent communication skills and customer service orientation.
• Professional demeanor, with high attention to detail and discretion.