Secretary

Job Overview

The role involves comprehensive secretarial and administrative duties essential for the smooth operation of engineering projects. This position is based in Delhi-NCR and entails managing documentation, coordinating project communications, and supporting site and HR teams.

Key Responsibilities

• Organize and maintain all project-related documentation including contracts, correspondence, reports, and records, ensuring both hard and electronic copies are properly filed and easily accessible.
• Manage document control through registers and logs to comply with project standards.
• Oversee the issuance and tracking of technical drawings and documents, ensuring distribution only of the latest approved versions to site teams and stakeholders.
• Maintain revision histories and transmittal records for drawings to secure document integrity.
• Deliver daily administrative support to Project Manager and onsite teams, facilitate communication and follow-up on task completions among colleagues.
• Liaise with vendors, suppliers, and subcontractors concerning document submissions and approvals to support project progress.
• Provide site HR support including attendance monitoring, leave tracking, onboarding documentation management, and personnel file upkeep. Coordinate with the HR department on employee logistics and compliance matters.
• Compile and disseminate reports on daily, weekly, or monthly schedules as required by project leadership.
• Accurately record meeting minutes, issue notices, and manage internal site communications.
• Serve as the primary contact on-site for any administrative or documentation inquiries to facilitate operational efficiency.