Sales Coordinator

Overview

Coldwell Banker UAE is seeking a highly organized and detail-focused Sales Coordinator to bolster our Sales and Operations departments. This role requires practical experience in Dubai's real estate brokerage sector and proficiency with Salesforce/CRM, property listings management, key real estate portals, Trakheesi procedures, comprehensive documentation, and sales coordination.

Primary Duties

• Deliver consistent operational and administrative assistance to the Sales team on a daily basis.
• Manage and update all data within Salesforce/CRM including agents, clients, properties, listings, and sales records.
• Create, update, and oversee property listings ensuring their accuracy and completeness.
• Coordinate property listings across major UAE real estate portals, verifying details such as pricing, descriptions, and photographs.
• Handle Trakheesi-related tasks including permits and associated paperwork.
• Prepare, file, and manage documentation linked to sales and property transactions.
• Liaise regularly with Real Estate Consultants and Sales Managers to meet listing, documentation, and operational needs.
• Conduct follow-ups with agents regarding outstanding or incomplete paperwork and data.
• Generate and compile required sales and operational reports.
• Maintain thorough and updated Salesforce records ensuring data integrity.
• Support the Sales team’s daily operational demands and work closely with other internal teams and external service providers as necessary.
• Assist with administrative processes connected to transactions and deals.
• Track and expedite outstanding operational tasks to guarantee timely completion.
• Fulfill any additional duties related to sales operations and coordination as assigned.

Candidate Requirements

• Demonstrated prior experience in Dubai’s real estate brokerage industry is strongly favored.
• Hands-on expertise with Salesforce or comparable CRM platforms.
• Solid understanding of UAE real estate portals and effective property listing management.
• Familiarity with Trakheesi regulations and Dubai real estate documentation practices.
• Background in sales coordination, real estate operational roles, or brokerage administrative functions.
• Proficiency in Microsoft 365 tools, especially Excel and Outlook.
• Exceptional organizational capabilities and precise attention to detail.
• Ability to multitask and meet tight deadlines in a dynamic sales environment.
• Excellent communication and diligent follow-up abilities.
• Must be currently residing in the UAE.

Ideal Profile

The preferred candidate understands the intricate daily operations of a Dubai real estate brokerage rather than just general office administration or receptionist duties. Comfort and experience working with Salesforce/CRM, property listings, real estate portals, Trakheesi, documentation, sales operations, and reporting are essential. Previous direct support to Real Estate Consultants and Sales Managers will be considered a significant advantage.