Registrar

About Valley Forge Academy Qatar

Valley Forge Academy Qatar is an all-boys school serving grades PK–12 in Doha. The academy delivers an American curriculum rooted in five foundational pillars: Academic Excellence, Character Development, Personal Motivation, Physical Development, and Leadership. Established through a partnership with Valley Forge Military Academy in Pennsylvania, the school benefits from experienced educational guidance and a commitment to a disciplined and structured learning atmosphere. Its mission is to help students develop intellectually, physically, morally, and as leaders within a supportive environment.

Role Overview

The Registrar is tasked with accurate maintenance of student records, administration of student registrations via the National Student Information System (NSIS), and acting as the liaison between the school and the Ministry of Education and Higher Education (MOEHE). This position ensures strict adherence to MOEHE regulations, policies, circulars, and registration mandates while supporting the Admissions team to facilitate smooth enrollment processes.

Key Responsibilities

• Maintain comprehensive, precise, and current student records in both electronic and physical formats.
• Verify, collect, and safeguard essential student documentation including Qatar ID cards, passports, past educational records, and certificates.
• Periodically audit student files to detect missing information or inconsistencies.
• Ensure secure handling and storage of all student information in compliance with privacy and data protection standards.
• Oversee student registration activities such as enrollments, transfers, withdrawals, and updates using the NSIS platform, ensuring submission accuracy and timeliness.
• Monitor and reconcile internal student data with NSIS records and track registration progress, addressing any pending or rejected submissions.
• Maintain documentation related to registration confirmations and related NSIS communications.
• Serve as the primary point of contact with MOEHE for student registration and compliance matters.
• Stay updated on MOEHE directives, circulars, and deadlines, communicating relevant information to school leaders and departments.
• Facilitate coordination for MOEHE authorizations, approvals, and document requests, and represent the school in MOEHE meetings as needed.
• Handle inquiries or complaints from MOEHE promptly and professionally, ensuring follow-up and resolution.
• Support the Admissions Department by verifying documentation for new enrollments and assist with processing transfers, withdrawals, and enrollment modifications.
• Ensure consistency and smooth transition between admissions records and official NSIS registration data.

Qualifications and Skills

• A Bachelor's degree in Business Administration, Education, Management, or related discipline is preferred.
• Between one and two years of relevant experience in a school registrar or administrative role within Doha, Qatar.
• Familiarity with MOEHE procedures, registration requirements, and the NSIS system.
• Experience managing official documentation, correspondence, circulars, and approvals.
• Proficient in Microsoft Office (Excel, Word). Experience with Salesforce is beneficial.
• Strong organizational skills with attention to detail and ability to meet deadlines.
• Fluency in written and spoken English and Arabic.
• Professional communication skills to liaise effectively with MOEHE staff, parents, and school officials.
• Dedication to confidentiality and proper data management.

Additional Information

Applicants should send their CVs to the provided contact email address for consideration.