Records Specialist AE

Position Overview

We are looking for a meticulous, dependable Records Specialist to efficiently manage, organize, and maintain both physical and digital company records. The role involves ensuring records are up-to-date, accessible, well-classified, and handled confidentially according to company protocols.

Key Responsibilities

• Create, update, arrange, and preserve both physical and electronic records.
• Accurately enter and verify data within databases, spreadsheets, and document management platforms.
• Conduct thorough reviews of records to ensure completeness, accuracy, and uniformity.
• Detect and rectify errors, duplicates, and missing entries in documentation.
• Keep filing systems systematically organized with correct document categorization.
• Quickly retrieve records upon request.
• Process incoming documents ensuring proper recording and safe storage.
• Assist with scanning, indexing, uploading, and archiving of documents.
• Track status and updates of records and documents regularly.
• Perform routine quality inspections of data and records.
• Support procedures related to records retention, archiving, and disposal.
• Maintain strict confidentiality when managing sensitive corporate, client, or employee information.
• Generate reports, spreadsheets, and summaries pertinent to documentation and records.
• Collaborate internally to obtain any missing or revised information.
• Adhere to company guidelines, data management standards, and operational policies.
• Provide assistance during audits, compliance checks, and information requests as necessary.

Required Skills and Attributes

• Exceptional attention to detail and precision.
• Strong organizational skills and effective time management.
• Competent in data entry and overall information management.
• Proficiency with Microsoft Excel or Google Sheets.
• Experience working with databases and digital document management systems.
• Capability to handle and organize large sets of information systematically.
• Analytical mindset with sound problem-solving skills.
• Ability to recognize inconsistencies and rectify missing data.
• Clear verbal and written communication skills.
• Strict adherence to procedures and guidelines.
• Trustworthy in handling confidential and sensitive material.
• Self-motivated with ability to juggle multiple tasks independently.
• Dependable, methodical, and detail-conscious in approach.

Eligibility Criteria

• Prior experience in records management, document control, data entry, administration, or relevant data management roles.
• Familiarity with maintaining digital records, databases, or document management platforms.
• Strong general computer literacy and digital skills.
• Experience with verifying data and performing quality control checks.
• Proven ability to handle large volumes of records accurately and efficiently.
• Consistently meets deadlines and maintains steady productivity.
• Ability to operate independently and effectively collaborate with remote teams.
• Reliable internet connection and an appropriate setup for remote working.
• Professionalism characterized by organization, dependability, and a keen eye for detail.
• English proficiency essential when interacting with English-speaking teams or documentation.

Additional Information

Upon application, candidates will be issued a Simera Professional Key (SPK), a unique identifier that connects applicants with employers to facilitate optimal opportunities and matches.