Receptionist

About the Role

We are seeking a dedicated Office Administrator & Receptionist to provide professional front desk services and support day-to-day office management, government liaison, and coordination to ensure efficient office operations and a welcoming environment for staff and visitors.

Qualifications and Experience

• Minimum requirement of a High School Diploma (Secondary School Certificate).
• Between 2 to 5 years of experience in reception, administrative support, or personal assistant roles.
• Proficiency in Microsoft Office applications including Word, Excel, and Outlook.
• Effective telephone and verbal communication skills in both English and Arabic.
• Previous support experience for senior management is a plus.
• Experience working collaboratively with suppliers and service providers is advantageous.
• Familiarity with Saudi government platforms such as Qiwa, Muqeem, GOSI, Mudad, and Chamber of Commerce portals is beneficial.
• Capability to manage sensitive employee and company information confidentially.
• Skilled in tracking multiple applications, deadlines, renewals, and document expiry dates.
• Basic knowledge of Saudi employment laws, work permits, iqama, and visa administration procedures.
• Holding a valid Saudi driving license is an added advantage.

Key Responsibilities

Reception and Front Desk Management

• Warmly receive visitors and maintain a tidy, organized reception area.
• Answer and direct incoming calls accurately while managing visitor logs and access control.
• Handle courier deliveries and collections efficiently.
• Manage office opening and closing procedures and support general reception administration.

Office Administration

• Coordinate meeting room bookings and prepare, scan, file, and disseminate documents.
• Maintain both physical and electronic filing systems with accuracy.
• Monitor and replenish stationery and office supplies as needed.
• Record incoming deliveries and parcels and effectively communicate internal notices and updates.
• Deliver general administrative support across various departments.

Facilities and Office Coordination

• Log maintenance concerns including lighting, plumbing, and air conditioning and follow up on resolutions.
• Interface with contractors, suppliers, and service providers to ensure smooth facility operations.
• Monitor and escalate facility issues when required and assist with office space planning and moves.

Meetings, Events, and Office Support

• Plan and coordinate logistical arrangements for meetings including venue setup, catering, and equipment.
• Support company events, employee engagement activities, and related administrative duties.
• Prepare materials and manage arrangements for internal events.

Communication and Coordination

• Manage internal communication channels such as announcements and WhatsApp groups.
• Serve as a liaison between departments and senior management to ensure efficient information flow.
• Provide additional operational and administrative assistance as required.

PRO and Government Relations Assistance

• Handle administration and coordination related to Qiwa, Muqeem, GOSI, Mudad, Chamber of Commerce, and similar government portals.
• Track and coordinate applications for work permits, iqamas, exit/re-entry visas, employment transfers, and other official documents.
• Collaborate with external PRO consultants, government relations professionals, and authorized service providers.
• Prepare and follow up on necessary documentation for regulatory procedures.
• Maintain a detailed register of company licenses, employee permits, and their expiry dates, providing timely renewal notifications.

Personal Qualities

• Professional, approachable, and friendly demeanor.
• Dependable and responsible with a proactive approach to problem-solving.
• Ability to work effectively under pressure during busy periods.

Additional Information

• Only Saudi nationals are eligible to apply, as per company localization policies.
• Applicants must be fluent in both English and Arabic for effective communication.

If you are eager to build a career with a dynamic organization, please forward your CV by the closing date of 23rd October 2026.