Receptionist

Job Overview

The Receptionist will be the primary point of contact for visitors arriving at the office, responsible for providing a welcoming atmosphere and efficient administrative support.

Key Responsibilities

• Promptly greet and welcome all guests on arrival.
• Guide visitors to the correct office location or individual.
• Answer, screen, and redirect incoming telephone calls appropriately.
• Maintain a neat and organized reception area, ensuring availability of essential stationery and materials such as pens, forms, and brochures.
• Deliver clear and accurate information to clients both in person and via phone or email.
• Receive, classify, and distribute daily mail and deliveries efficiently.
• Enforce office security protocols by monitoring entry via the reception desk, keeping logbooks, and issuing visitor badges.
• Manage orders for front office supplies and maintain the inventory stock records.
• Maintain and update calendars, arrange meetings, and coordinate travel accommodations including preparing vouchers.
• Keep detailed records of office expenses and costs.
• Perform other clerical duties including filing, photocopying, transcription, and faxing as needed.

Additional Requirements

Candidates should possess a working knowledge of social media platforms to support communication needs.