Receptionist / Front Office Associate

About Fireblaze AI School

Fireblaze AI School, part of Fireblaze Technologies established in April 2018, aims to upskill and train individuals in emerging technologies. The organization strives to deliver significant transformational benefits to learners' careers and aspires to be recognized globally as a leading job-oriented training provider. Fireblaze maintains a strong digital presence across various platforms to enhance its outreach and engagement.

Job Overview

The position involves serving as the initial point of contact for visitors, managing telephone communications, and carrying out essential administrative duties to support daily business functions in a professional and welcoming manner.

Primary Responsibilities

• Warmly receive and attend to visitors, ensuring a professional atmosphere.
• Manage incoming phone calls by answering, screening, and directing them appropriately.
• Keep the reception area clean, organized, and presentable at all times.
• Handle incoming and outgoing mail and deliveries efficiently.
• Arrange appointments and coordinate bookings for meeting spaces.
• Ensure office security by enforcing safety protocols, monitoring visitor access, maintaining logbooks, and issuing badges.
• Provide accurate and basic information to clients and guests.
• Perform general administrative responsibilities like filing, data entry, and document copying.
• Support other departments with administrative tasks when required.

Candidate Requirements

• Completed high school education or any bachelor's degree.
• Demonstrated experience in a receptionist, front office, or related position.
• Competence in Microsoft Office applications including Word, Excel, and Outlook.
• Strong verbal and written communication capabilities.
• Exceptional organizational skills and meticulous attention to detail.
• A customer-oriented approach and professional demeanor.

Working Schedule

The typical working hours are to be specified, example being Monday through Saturday from 11:30 AM to 8:30 PM.