Purchasing Officer / Warehouse Manager

Role Summary

The Purchasing Officer / Warehouse Manager is accountable for overseeing procurement functions and warehouse processes to ensure a seamless flow of goods, materials, and supplies within the organization. This integrated position supports operational needs by managing purchasing activities while supervising inventory management for cost efficiency and supply chain effectiveness.

Primary Responsibilities

• Determine purchasing needs and prepare appropriate purchase orders.
• Solicit and evaluate supplier quotations, negotiate pricing and terms to obtain favorable agreements.
• Maintain strong relationships with vendors to facilitate dependable procurement operations.
• Supervise warehouse tasks including receiving, inspecting, organizing, storing, and dispatching inventory.
• Monitor stock levels via regular inventory audits to identify discrepancies and reduce both shortages and surpluses.
• Coordinate shipment schedules, verify received goods against purchase orders and delivery documentation.
• Collaborate with finance, operations, and logistics departments to validate invoices and process stock requisitions efficiently.
• Assist in developing and refining procurement policies, warehouse procedures, and inventory control systems.
• Track purchasing expenditures, identify cost-saving opportunities, and uphold compliance with internal controls and safety regulations.
• Promote continuous improvements to warehouse operations to increase efficiency and minimize waste.

Qualifications and Skills

• Possession of a degree or diploma in Supply Chain Management, Procurement, Logistics, Business Administration, or a related discipline.
• Familiarity with procurement workflows, supplier coordination, and warehouse management practices.
• Understanding of purchase orders, quotations, invoicing processes, delivery records, and stock maintenance.
• Working knowledge of inventory management software, warehouse management systems, and ERP platforms.
• Strong capabilities in negotiation, vendor relationship management, and controlling costs.
• Ability to organize warehouse operations and maintain precise inventory documentation.
• Proficient in planning, coordination, and problem-solving to ensure smooth operations.
• Experienced user of Microsoft Office tools, especially Excel and related spreadsheet reporting.
• Effective communicator with skills to coordinate between vendors and internal teams.
• Dedication to accuracy, accountability, workplace safety, and ongoing operational enhancements.