Purchase Manager

About the Role

Kingston Educational Institute, overseeing multiple educational institutions including colleges, a polytechnic, a school, and the Kingston General Hospital in Barasat, Kolkata, is seeking a Purchase Manager responsible for procurement across all its entities.

Key Responsibilities

• Procure medical supplies such as consumables, pharmacy products, surgical items, and equipment for the hospital.
• Purchase lab apparatus, furniture, IT hardware, and stationery for the colleges.
• Manage procurement of materials related to campus maintenance, electrical, housekeeping, and civil works.
• Source competitive quotations (minimum three), prepare comparative purchase analyses, and obtain necessary approvals prior to procurement.
• Issue purchase orders and ensure timely receipt of goods and services.
• Identify and evaluate new vendors, verify quality standards, and negotiate favorable pricing.
• Establish annual rate contracts for routinely purchased items.
• Collaborate with store personnel to verify received goods against purchase orders.
• Monitor inventory levels proactively, especially critical items in hospital and pharmacy stock, to prevent shortages.
• Coordinate submission of vendor invoices to Accounts along with corresponding purchase and delivery documents for payment processing.
• Maintain comprehensive vendor records and a detailed purchase register.
• Compile monthly procurement reports encompassing expenditures, savings, and outstanding orders.
• Assist in managing annual maintenance contracts (AMCs) for equipment and services.

Candidate Profile and Requirements

• Graduation in any discipline is mandatory; an MBA specializing in Supply Chain or Materials Management is advantageous.
• Possess 5 to 10 years of experience in purchasing or procurement, including a minimum of two years leading procurement activities independently.
• Prior experience in hospital or healthcare procurement is highly desirable.
• Strong negotiation skills along with familiarity with the local vendor network in Kolkata region.
• Proficient in MS Excel; knowledge of Tally or ERP procurement modules is an added benefit.
• Basic understanding of GST as it pertains to purchase invoices.
• Fluency in Bengali, Hindi, and good command of English is required.
• Preference will be given to applicants residing near Barasat, Madhyamgram, or North 24 Parganas areas.

Working Conditions

• Full-time position working on-site from the office in Barasat.
• Day shift schedule from Monday to Saturday.