Publishing Assistant

About Five AM

Established in 2017, Five AM is a multidisciplinary independent music company based in Auckland, New Zealand, operating internationally. The company supports over 700 artists through a variety of services including record label activities, distribution, publishing, touring, sync licensing, and creative production. It also functions as a creative agency developing visual identities and content-driven campaigns, becoming one of the largest independent music services businesses in the Oceania region. Five AM emphasizes long-term strategies, artist-centric values, and high-quality execution.

Role Overview

The Publishing Assistant role is a contract position that operates primarily in a hybrid mode, based in Auckland with options for some remote work. The role involves supporting the publishing department by managing catalogues, entering data, and maintaining accurate records for songs, writers, and collaborators across internal and external systems. Key responsibilities also include handling administrative tasks related to royalty reporting, licensing, and publishing management, as well as assisting with scheduling, document preparation, and communication with artists and industry partners.

Key Responsibilities

• Support the management of publishing catalogues through accurate entry and organization of data.
• Maintain precise and up-to-date records of songs, writers, and collaborators on multiple platforms.
• Coordinate administrative functions involving royalty reporting, licensing, and publishing operations.
• Assist the publishing team in scheduling, documentation preparation, and correspondence with artists and partners.
• Prepare, review, and edit publishing-related materials and documents for accuracy and completeness.
• Research rights information and stay informed on relevant music industry trends and developments.
• Track critical deadlines to ensure timely follow-up and resolution of publishing queries.

Qualifications and Skills

• Excellent communication skills for professional interaction with artists, collaborators, and internal teams.
• Strong administrative capabilities including scheduling, record-keeping, and document management.
• Research skills to verify catalog data, rights, and monitor industry changes.
• Competence in text editing to review contracts, metadata, and publishing documentation.
• Knowledge or experience specifically in music publishing, rights management, or royalty administration.
• Familiarity with music industry workflows and proficiency with spreadsheets and database applications is an advantage.
• Meticulous attention to detail and the ability to manage multiple tasks and deadlines effectively.
• Experience in creative, media, or entertainment sectors and a genuine interest in supporting artists and music projects is beneficial.