PTW Coordinator

Position Overview

The role of Permit to Work (PTW) Coordinator is essential for facilitating the safe and effective execution of major oil and gas projects during the Hook-Up and Commissioning (HUC) phase. The coordinator serves as the central point for managing all PTW-related activities ensuring planning, reviewing, approving, and carrying out work in alignment with company policies, regulations, and project timelines.

Core Duties

• Act as the main contact for PTW tasks throughout the Hook-Up and Commissioning stages.
• Oversee permit lifecycle including planning, submission, approval, execution, and closure as per project guidelines.
• Examine PTW applications and related documents before forwarding to the PTW Office.
• Ensure permits meet operational, safety, and procedural standards.
• Maintain precise tracking and reporting of permit statuses utilizing visual dashboards and monitoring tools.
• Interface effectively with HSE and work execution teams to manage safety and risk.
• Review key safety documents like Risk Assessments, Task Risk Assessments, HAZID studies, Isolation plans, Confined Space Entry permits, and Gas Test certificates.
• Promote adherence to safety culture and best practices to prevent incidents.
• Manage and resolve SIMOPS (Simultaneous Operations) conflicts by active participation in coordination meetings.
• Assist in work sequencing and scheduling to align commissioning with project goals.
• Support integration of brownfield tie-in activities ensuring safe project progress.
• Conduct audits to confirm compliance with PTW, isolation, and certification requirements.
• Enforce approved permit conditions during work execution and audit contractor compliances.
• Highlight non-conformities and suggest remediation measures.
• Facilitate system completion, commissioning, handover and operational readiness activities.
• Coordinate subsystem and overall system handovers among project and operations teams, including sail-away and offshore hook-up processes.
• Manage permit transfers between project and operational PTW systems.
• Develop and submit regular reports on PTW performance to management and stakeholders.
• Maintain communication lines with project management, commissioning teams, contractors, and operations personnel regarding PTW issues.
• Document lessons learned related to permits and support ongoing improvement efforts.

Qualifications and Experience

• A Bachelor’s degree is required.
• A minimum of 8 years of relevant experience in a permit coordination role with at least 5 years working with field equipment in oil and gas processing, petrochemical plants, construction yards, or shipyards.
• Comprehensive knowledge of Oil and Gas onshore/offshore projects including both greenfield and brownfield developments.
• Expertise in PTW procedures, isolation design, Confined Space Entry, Gas test protocols, and commissioning documentation related to permit execution.
• Practical experience with commissioning PTW delivery and project phases, including completions walkdowns and Pre-Startup Safety Review (PSSR) procedures.
• Proven track record as PTW coordinator on large EPC contracts coupled with broad commissioning and technical knowledge.
• Desirable knowledge of site safety practices including hydrotesting, pipe cleaning, flange management, leak testing, ICSS commissioning, loop checking, and electrical systems such as LV/MV/HV switchgears, power management, protection relays, GTC, EDG, and GTG’s.
• Understanding of project completions, systemization, commissioning procedures, and site-specific method statements.
• Strong client orientation and excellent problem-solving capabilities.
• Experience with international projects involving Tier-1 EPC contractors during FEED and execution phases encompassing greenfield and brownfield work.
• Familiarity with project execution processes for large-scale projects.
• Experience in both onshore and offshore construction phases including hook-up and commissioning activities.
• Preferably, exposure to working in Asian yards, specifically Chinese facilities, is advantageous.