Proposal Specialist

Position Overview

We are looking to hire a detail-oriented and highly organized Proposal Specialist to join a rapidly expanding construction company. The role involves managing the creation and coordination of high-quality proposals, qualifications packages, presentations, and various business development documents.

Key Responsibilities

• Manage the entire proposal lifecycle beginning with reviewing RFPs/RFQs through to the final bid submission.
• Create and format professional proposals primarily using Adobe InDesign.
• Analyze bid documents to understand submission requirements, deadlines, and evaluation criteria.
• Collaborate with internal teams including estimating, operations, business development, and leadership to collect project details, resumes, technical content, and supporting documents.
• Develop and update proposal templates, project profiles, resumes, company information, and related marketing materials.
• Ensure all proposals maintain visual consistency, accuracy, and adhere to corporate branding guidelines.
• Maintain proposal schedules and ensure timely contributions from all team members.
• Edit and proofread content to improve clarity, grammar, and consistency.
• Support creation of presentations, interview materials, and other business development efforts.
• Keep a well-organized repository of previous proposals, project data, resumes, photos, and supporting files.
• Drive improvements in the proposal creation and submission processes.

Qualifications

• Demonstrated experience in the construction industry is mandatory.
• Proficient skills in Adobe InDesign are essential.
• Previous roles such as Proposal Coordinator, Marketing Coordinator, or Bid Coordinator are highly advantageous.
• Experience in drafting construction proposals and related bid documents (RFPs, RFQs, qualification packages).
• Strong command of Microsoft Office Suite including Word, PowerPoint, Excel, and Outlook.
• Excellent written and oral communication abilities.
• Exceptional attention to detail and proofreading skills.
• Effective organizational and time management capabilities to meet multiple concurrent deadlines.
• Adept at collaborating across departments and with senior leadership.
• Comfortable operating in a fast-paced, deadline-driven construction environment.

Compensation and Work Environment

• Annual salary ranging from $60,000 to $75,000, commensurate with experience.
• Hybrid work arrangement with 4 days in-office and 1 day remote weekly.
• Opportunity to be part of a growing firm with exposure to diverse business areas and the chance to contribute significantly to winning new projects.
• Collaborative culture fostering teamwork among multiple departments.

Additional Information

Applicants must have previous construction industry and Adobe InDesign experience to be eligible for consideration.