Procurement Specialist

Position Overview

A client seeks a Procurement Specialist responsible for securing materials, services, and contractor packages essential for real estate development and property operations. This role prioritizes cost-effectiveness, quality assurance, timely delivery, and adherence to company policies and project specifications.

Key Responsibilities

• Oversee procurement processes involving construction materials, fit-out works, equipment, professional services, and facility management contracts.
• Collaborate with project management, engineering, finance, and property teams to determine procurement needs.
• Identify, assess, and prequalify suppliers, contractors, consultants, and service providers.
• Develop and distribute Requests for Quotation (RFQs), Requests for Proposal (RFPs), and tender documents.
• Evaluate technical and commercial bids and produce comparative analysis reports.
• Conduct negotiations on pricing, payment terms, delivery timetables, warranties, and contract conditions.
• Draft purchase orders, service agreements, and contracts with subcontractors.
• Track deliveries and evaluate contractor performance to ensure compliance with quality standards, costs, and project deadlines.
• Maintain updated lists of approved suppliers, procurement documents, contracts, and performance reviews of vendors.
• Support initiatives aimed at value engineering and cost reduction without sacrificing quality.
• Guarantee procurement operations meet company policies, established budgets, contractual demands, and relevant regulations.
• Stay informed on real estate and construction market trends, supplier availability, and fluctuations in material prices.
• Coordinate with finance to validate invoices, payment milestones, and budget tracking.
• Identify risks related to procurement and propose effective mitigation strategies.

Qualifications and Experience

• Bachelor’s degree in Supply Chain Management, Business Administration, Engineering, Construction Management, or related disciplines.
• Minimum 3 to 5 years of procurement experience, ideally in real estate development, construction, property management, or facility management sectors.
• Proven experience in sourcing construction materials, contractors, consultants, and operational services.
• Deep understanding of tendering processes, supplier management, contract negotiation, and cost evaluation.
• Familiarity with ERP systems and procurement software tools.
• Proficient in Microsoft Excel and the Microsoft Office suite.
• Additional certifications such as CIPS or CPSM are considered advantageous.