Procurement Executive

Role Overview

As a Procurement Executive, you will oversee procurement processes aligned with assigned roles and responsibilities, ensuring seamless sourcing and vendor management for efficient project execution.

Key Responsibilities

• Conduct procurement activities adhering to defined roles and responsibilities.
• Manage sourcing and maintain relationships with vendors, including collaborating on Request for Quotations (RFQ) and onboarding beneficial vendors.
• Plan strategically while ensuring adherence to compliance and company guidelines.
• Manage order lifecycle from requisition, purchase order issuance, to project closure through close follow-ups.
• Gain thorough understanding of company process flows and policy guidelines to ensure compliance compliance.
• Utilize systems such as SAP MM, and company platforms like SRM and Knox efficiently for procurement tasks.
• Evaluate and validate costs against requests, leveraging historical data and market trends to prevent discrepancies.
• Coordinate effectively with stakeholders such as Sales, Delivery, Operations, and Finance to guarantee smooth project workflows.
• Complete month-end and year-end closing activities, ensuring all related tasks meet the closing schedule.
• Identify and resolve procurement-related issues promptly.
• Generate and submit accurate reports with verified data for management review.
• Execute additional duties as assigned by management.

Qualifications and Experience

• Possess 3 to 5 years of experience in purchasing and order management, ideally within the IT sector.
• Hold a diploma or degree in related fields.
• Experience managing sourcing from local and overseas vendors, especially within the Asia Pacific region, is advantageous.
• Demonstrate solid understanding of quotations and contract terms; skilled in negotiation.
• Proficient user of ERP systems, specifically SAP.
• Capable of working autonomously as well as collaboratively in a fast-paced environment.
• Strong skills in Microsoft Excel and PowerPoint for presentations.