Planning and Research Analyst

Role Overview and Responsibilities

The Planning and Research Analyst will facilitate the comprehensive coordination of board affairs and meetings, ensuring seamless preparation, execution, and follow-up. This includes managing scheduling, logistical arrangements, and material distribution to optimize board and committee engagement aligned with organizational objectives.

• Coordinate scheduling and organization of board and committee meetings, meticulously planning logistical details.
• Assist in developing detailed agendas under supervision.
• Ensure timely dissemination of meeting materials for thorough preparation.
• Maintain and update the Board’s annual calendar, aligning key events with goals.
• Document thorough and accurate minutes capturing essential discussions, decisions, and action points.
• Oversee review and approval of minutes complying with governance standards.
• Ensure consistency and adherence to formatting and submission guidelines in board packs.
• Maintain knowledge of meeting protocols and best practices.
• Develop and manage profiles and contact information for board members and related protocol data.
• Coordinate communication with senior leadership and external stakeholders to uphold standards and best practices for board meetings.
• Manage translation and interpretation to guarantee precise communication as required.
• Perform governance and coordination tasks as delegated, adhering to internal procedures.
• Provide quality assurance by analyzing board documentation for significance and decision-making support.
• Conduct desktop research to support agenda formulation and align with governance and organizational priorities.
• Review publications and extract relevant information to broaden expertise and inform assignments.
• Prepare briefing materials and information as requested by board, committees, or senior leaders.
• Analyze meeting data to identify trends and support innovations aimed at improving efficiency.
• Maintain and enhance tracking tools for meeting outcomes, ensuring detailed follow-ups on actions and decisions.
• Support development and execution of engagement plans to strengthen board member involvement.

Performance Evaluation and Continuous Improvement

• Assist in coordinating board evaluations and assessments.
• Analyze evaluation feedback to identify improvement areas and help implement enhancement measures.

Confidentiality, Compliance, and Record Maintenance

• Uphold absolute confidentiality and professional integrity in all board-related matters.
• Ensure adherence to organizational policies, governance frameworks, and legal requirements.
• Maintain transparent, accurate, and current records of all board activities for accountability.
• Undertake other duties as assigned by the supervisor.

Qualifications and Skills

The ideal candidate will possess a Bachelor’s degree in Law, Business Administration, International Relations, or a related field, supported by 2 to 5 years of pertinent experience. Familiarity with corporate governance concepts and board administration is preferred. Exceptional communication, organization, and time management capabilities are essential to manage multiple priorities effectively in a dynamic environment.

• Strong analytical and research capabilities.
• Excellent interpersonal skills to interact effectively with senior executives and stakeholders.
• High levels of professionalism, discretion, and confidentiality.
• Keen attention to detail ensuring accuracy and quality in all work outputs.
• Self-motivated with the ability to work independently.
• Proficient writing skills to draft and edit diverse reports and communications with clarity; Arabic language skills are advantageous.
• Competency in Microsoft Office suite applications.