Pharmacy Purchase Executive

About the Role

Brindhavvan Areion Hospital in Bengaluru is seeking a Pharmacy Purchase Executive with 2 to 3 years of relevant experience in hospital or healthcare pharmacy environments. The ideal candidate will manage daily pharmacy procurement activities ensuring the availability of medicines, consumables, and surgical goods. Immediate joining or short notice availability is preferred.

Key Responsibilities

• Oversee day-to-day pharmacy purchasing operations to guarantee timely stock availability.
• Create and process purchase orders responding to inventory needs and requisitions.
• Accurately enter purchase data into HMIS/ERP or related pharmacy systems.
• Liaise with approved pharmacy vendors, suppliers, and distributors to obtain quotations, check stock, negotiate pricing, and arrange deliveries.
• Evaluate vendor quotes to ensure cost-effectiveness and procurement schedules are met.
• Inspect received goods against purchase orders and invoices for correctness of quantity, batch numbers, expiry dates, and purchase prices.
• Maintain comprehensive documentation including purchase invoices, goods receipt notes (GRN), purchase orders, and supplier information.
• Conduct regular audits of pharmacy stock and perform physical inventory verifications.
• Reconcile physical stock counts with system data and investigate discrepancies.
• Monitor inventory levels to maintain minimum and maximum stock thresholds, tracking fast and slow-moving items.
• Keep close watch on near-expiry and expired stock, coordinating necessary actions.
• Manage inventory by batch and expiry dates meticulously.
• Communicate effectively with Pharmacy In-charge, Stores, Accounts, Purchase, and related departments.
• Adhere to hospital procurement guidelines, ensuring proper approvals and documentation.
• Generate detailed purchase and stock reports regularly for management review.
• Support internal and external auditing processes with accurate documentation.
• Identify surplus, shortage, duplicate, or idle stock and report these to management.
• Ensure purchase records are accurate, comprehensive, and timely updated.
• Maintain confidentiality and comply with hospital quality, safety, NABH standards, and inventory control protocols.

Qualifications and Skills

• Degree or diploma in Pharmacy (B.Pharm, D.Pharm), B.Sc., or relevant healthcare qualification preferred.
• Additional certification in Hospital Pharmacy, Supply Chain, Inventory, or Purchase Management is advantageous.
• Strong knowledge of pharmacy products, consumables, surgical items, and managing batch/expiry dates.
• Experience working with HMIS, Hospital ERP, or pharmacy management software preferred.
• Proficient in MS Excel and general computer operations.

Experience Requirements

Mandatory prior experience in hospital pharmacy procurement including purchase processing, entry, purchase orders, invoice handling, goods receipt, stock auditing, physical inventory checks, batch and expiry monitoring, vendor coordination, stock reconciliation, and management of near expiry/slow moving stock. Freshers are not considered, and preference given to those with hospital-related pharmacy exposure.

Candidate Profile

• Excellent communication and negotiation abilities.
• Comprehensive understanding of pharmacy inventory control and purchasing procedures.
• Strong attention to detail and accuracy.
• Ability to detect stock discrepancies effectively.
• Organized and responsible in documentation management.
• Capable of coordinating across departments and with external vendors.
• Comfortable working in a hospital setting.
• Availability for immediate or short notice joining preferred.