Personal Assistant to Founder

About Malsons Media

Malsons Media is a dynamic entertainment incubator with operations across India and North America, focusing on music, films, TV, live concerts, and mergers & acquisitions. Established in 2020, it has created a notable digital presence in the music scene, especially in pop and hip hop genres. The company has propelled artists like Canadian Punjabi hip hop rapper Shubh to international success through Billboard chart achievements, platinum sales, and global tours. It supports emerging independent artists via its sister company RadF Media and subsidiary Malsons Kala Kranti, producing innovative creative works. Driven by founder Shivam Malhotra and a seasoned management team with over a century of combined entertainment industry experience, Malsons is committed to transforming creative concepts into enduring careers.

Role Overview

The Personal Assistant will provide highly trusted support directly to the Founder, overseeing personal, family, travel, and lifestyle arrangements. This role demands discretion, excellent organizational skills, resourcefulness, and an ability to swiftly resolve logistical challenges. The position works in close coordination with the Executive Assistant but specifically manages the Founder's personal and familial commitments to ensure seamless integration with a demanding international business calendar.

Key Responsibilities

• Manage and coordinate the Founder's personal schedule, appointments, and commitments.
• Organize all domestic and international travel logistics, including flights, accommodations, ground transport, airport services, visas, and detailed itineraries for the Founder and family.
• Proactively anticipate and prepare for needs related to travel and significant personal engagements.
• Communicate and coordinate with household staff, drivers, and service providers as necessary.
• Arrange restaurant, hospitality, and entertainment bookings; assist in planning personal events and guest logistics.
• Oversee personal errands, gifts, deliveries, and purchases.
• Maintain exceptional organization and attention to detail while juggling several tasks in a fast-paced environment.
• Liaise closely with the Executive Assistant to synchronize personal and professional schedules.
• Uphold strict confidentiality and demonstrate professionalism in handling sensitive matters concerning the Founder and family.
• Independently manage last-minute logistical adjustments efficiently.
• Conduct documentation, data entry, record maintenance, including tracking travel and personal expenses.

Candidate Profile

• 3 to 6 years of relevant experience in personal assistance, luxury hospitality, concierge, or family office roles.
• Exceptional organizational prowess and meticulous attention to detail.
• In-depth familiarity with domestic and international travel arrangements.
• Highly proactive with a solution-focused mindset.
• Strong communication skills paired with a dedicated service orientation.
• Capacity to maintain discretion and confidentiality at all times.
• Experience interacting with premium hotels, airlines, dining, and service providers.
• Ability to remain calm and adapt swiftly when plans change unexpectedly.
• Background in hospitality-related roles such as concierge, hostess, or butler is advantageous.

Additional Details

Location: Juhu, Mumbai, Maharashtra, India.
Immediate joining preferred.
This role is explicitly personal in nature, complementing the professional duties managed by the Executive Assistant.
Maintaining confidentiality and professionalism about the Founder’s family and personal affairs is essential.