Personal Assistant

About the Role

Hammad & Al-Mehdar Law Firm, established in 1983 and located in Jeddah, Saudi Arabia, is seeking a reliable and discreet Personal Assistant/Executive Assistant to provide dedicated administrative support to the firm's Partners. This role requires a high degree of confidentiality and organization, acting as a seamless extension of the Partner to facilitate legal executive operations.

Key Responsibilities

• Manage complex, multi-party calendars spanning various offices and time zones, ensuring briefing materials are prepared at least one day in advance.
• Compose and draft correspondence, client communications, and executive summaries in both English and Arabic adhering to the Partner's quality standards.
• Facilitate communication with clients, counterparties, courts, and government bodies as directed by the Partner.
• Handle time entries, billing narratives, and collaborate with the Finance department regarding billing and client accounts.
• Assist in client onboarding by managing engagement letters, KYC documentation, and compliance coordination.
• Prepare, format, proofread documents and presentations, maintaining meticulous organization of the Partner's case files.
• Organize multi-jurisdictional travel itineraries with full details.
• Monitor and follow-up on actions arising from the Partner's meetings to ensure completion of commitments.

Candidate Requirements

• Fluent bilingual proficiency in English and Arabic, both written and spoken.
• Excellent drafting ability combined with strong attention to detail.
• Unwavering discretion when handling sensitive client and personal information.
• A proactive approach that anticipates needs and identifies potential issues ahead of time.
• Ability to remain calm under pressure, particularly when dealing with demanding external stakeholders.
• Proficient in Microsoft Office applications, with an emphasis on Outlook calendar management.
• A bachelor's degree in Business Administration, Office Management, Languages/Translation, or a related discipline is preferred.
• Open to fresh graduates and candidates possessing up to 3 years of experience as a Personal Assistant, Secretary, or Administrative Assistant. Prior exposure to a legal or professional services setting is highly advantageous.

Additional Information

The firm operates Sunday through Thursday, from 9:00 AM to 6:00 PM, with occasional flexibility required for firm-related events.

Located in Al Rawdah, Jeddah, this opportunity offers an engaging environment within one of the largest private law firms in Saudi Arabia and the Gulf Cooperation Council region.

Shortlisted applicants will be invited for interviews to discuss the position and remuneration package in detail.

Application Details

Applicants should send their CV with the subject "PA/Admin Assistant – Jeddah" to the recruitment email provided before 30 October 2026.