Personal Assistant

About the Role

Julius Baer values the unique qualities each individual brings, empowering employees to be impactful, entrepreneurial, and to contribute meaningfully beyond wealth management. We invite you to help shape the future of wealth management as a Personal Assistant.

This role involves delivering administrative support to non-executive leaders and team members by managing a wide array of organizational and communication tasks.

Key Responsibilities

• Serve as the primary contact for internal stakeholders across all organizational levels.
• Provide administrative and secretarial assistance to GPS Senior Management, including composing and editing emails, drafting memos, and preparing internal communications.
• Organize and coordinate business trips covering travel arrangements such as visas, flights, accommodation, transfers, and expense reporting.
• Manage logistical arrangements related to GPS activities, such as organizing internal and external meetings.
• Perform general administrative duties, maintaining accurate records and reports.
• Handle sensitive information with confidentiality and ensure timely follow-up on pending matters.
• Execute additional duties as required.

Candidate Profile

Professional and Educational Background:

• Possess relevant higher education and professional experience.
• Advanced proficiency in Microsoft Office applications, particularly Excel and PowerPoint.

Personal Attributes:

• Demonstrate discretion and reliability with a commitment to confidentiality.
• Exhibit excellent written and verbal communication capabilities.
• Communicate effectively with diverse stakeholders at various organizational levels in a professional manner.
• Strong skills in time management, multitasking, and prioritization.
• Ability to perform well in fast-paced and occasionally high-pressure environments.
• Attention to detail combined with strong problem-solving skills.
• Collaborative team player with excellent interpersonal communication.