Payroll Specialist

About Legence

Legence (Nasdaq: LGN) is a prominent provider of engineering, consulting, installation, and maintenance services focusing on mission-critical systems within buildings. The company excels in designing, fabricating, and installing advanced HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems, enhancing energy efficiency, reliability, and sustainability for both new and existing infrastructures. Serving some of the most technically demanding industries worldwide, Legence counts over 60% of Nasdaq-100 companies as clients.

Job Overview

The Payroll Specialist handles various critical payroll functions, involving detailed payroll processing and compliance with state and local tax regulations. Candidates must demonstrate outstanding attention to detail, strong communication and organizational capabilities, excellent customer service skills, and the utmost discretion in handling confidential information. This role also focuses on promoting consistency across payroll operations within the organization.

Key Responsibilities

• Audit new hires and employee departures recorded in Dayforce to ensure data accuracy and promptly communicate corrections to Human Resources.
• Maintain up-to-date payroll records including tax status adjustments and direct deposit details.
• Address employee payroll queries, compute payments for contract workers, and manage off-cycle payments such as retroactive increases, final wages, and corrections.
• Process mandated wage deductions like garnishments in accordance with legal orders.
• Respond to employment verification requests.
• Prepare timely union and certified payroll reports.
• Perform any additional duties as assigned.
• Adhere to, enforce, and remain knowledgeable about all company policies.

Required Skills and Qualifications

• Experience with payroll systems, especially Viewpoint Spectrum and Dayforce preferred; knowledge of other cloud payroll platforms such as UKG, ADP, and Workday is beneficial.
• Understanding of federal and state wage and tax statutes affecting payroll compliance.
• Advanced skills in Microsoft Excel and proficiency in Microsoft Office suite.
• Exceptional organizational skills and a keen eye for detail.
• Ability to consistently meet deadlines in a fast-paced setting.
• Problem-solving capabilities and prioritization skills.
• High level of confidentiality and integrity in handling sensitive information.
• Strong verbal and written communication abilities.

Preferred Attributes

• Well-organized with a strong sense of urgency to prioritize tasks and drive execution.
• Adept at analytical thinking to identify patterns and produce actionable solutions.
• Mathematical aptitude and sound judgment for decision-making.
• Comfortable collaborating across departments and working both autonomously and within teams.
• Experience in union payroll processing and reporting is a plus.

Education and Experience

A minimum of a high school diploma or equivalent, along with 4 to 6 years of payroll experience, is required.

Compensation and Benefits

Salary range: $70,000 to $85,000 annually.

• 401(k) plan with dollar-for-dollar company match up to 4% of eligible pay and immediate vesting.
• Comprehensive health benefits including medical, dental, vision, prescription drugs, Employee Assistance Program, and accident & illness coverage.
• Basic employer-provided life and AD&D insurance valued at $50,000 with options for additional voluntary coverage.
• Flexible vacation policy with company holidays; separate sick leave applies for California employees.
• Reimbursement for business travel and associated expenses according to company policies.

Additional Information

Reasonable accommodations for application or interview processes are available upon request.

Applicants must have legal work authorization in the United States as visa sponsorship is not provided.

Legence does not accept unsolicited resumes from agencies unless prior agreements are in place.

Salary offered will be based on candidate qualifications and market conditions, ensuring compliance with salary transparency laws.

Legence is committed to equal employment opportunities regardless of race, color, religion, sex, gender identity, sexual orientation, and other protected characteristics.