Payroll Representative - Temporary Full-Time

Position Overview

This temporary full-time role within Fanshawe College's Total Rewards Department, based in London, Ontario, is governed by Appendix D of the Full-Time Support Staff Collective Agreement. The position is critical and extends until May 2027 with potential for renewal. It operates on a hybrid model with a strong onsite presence.

Key Responsibilities

• Manage and accurately process regular payroll cycles for both salaried and hourly employees following established cut-off deadlines.
• Organize and review payroll documentation to confirm completeness and adherence to collective agreements, policies, legislation, and government guidelines.
• Input necessary payroll transactions not initially captured in the Workday system.
• Verify payroll calculations, adjustments, and deductions including pension, benefits, leave, retroactive pay, garnishments, and overpayments for accuracy and compliance.
• Co-ordinate payroll transmissions and reconciliations with the banking institution.
• Prepare and adjust T4 statements and create journal entries for special payroll payments.
• Issue Records of Employment as per legislative requirements and respond to related inquiries.
• Review payroll reports to ensure data integrity and implement corrective measures if needed.
• Respond promptly and professionally to employee queries regarding payroll matters, providing clear explanations and support.
• Provide employment and income verification letters when requested.
• Assist internal departments and external agencies with payroll-related inquiries and resolve issues confidentially.
• Function collaboratively in a team environment and handle additional related duties as assigned.

Required Qualifications and Skills

• Completion of a two-year post-secondary diploma in Business, Finance, Human Resources, or a related discipline, preferably with specialization in payroll or compensation.
• Certification as Payroll Compliance Professional (PCP) accredited by the National Payroll Institute.
• At least three years of recent, hands-on full payroll cycle experience in a sizeable organization with multiple collective agreements.
• Strong understanding of compliance and statutory payroll regulations.
• Proven ability to professionally and discreetly resolve payroll discrepancies.
• Advanced proficiency in MS Office applications including Outlook, Word, Excel, and PowerPoint.
• Extensive experience with cloud-based HR/payroll systems, specifically Workday.
• Excellent analytical abilities and communication skills.
• Clear understanding of confidentiality and compliance requirements.

Additional Information

Educational transcripts are required upon hiring. Fanshawe College is an equal opportunity employer committed to diversity and inclusion, supporting applicants from various backgrounds. Accommodations are available for applicants with disabilities throughout the recruitment process as mandated by relevant Ontario laws. The College also acknowledges the traditional custodians of the lands where it operates.

Work Schedule and Compensation

• Work hours are Monday through Friday, from 8:30 a.m. to 4:30 p.m.
• The pay range for this position falls within Payband G, offering hourly wages between $34.60 and $39.93.