Payroll Officer

About the Role

Sandvik's Rock Processing division focuses on advanced technology and sustainable practices, providing industry-leading solutions for mining and construction sectors. We value development and excellence, offering diverse career opportunities across borders. We seek a meticulous Payroll Officer skilled in SAGE 300 People, driven by accuracy, integrity, and exceptional service delivery in a fast-paced environment.

Purpose

Oversee and execute the organization's payroll and compensation processes accurately and punctually. Ensure payroll payments, employee benefits, taxes, and deductions are processed correctly with thorough record-keeping and robust payroll controls.

Key Duties and Responsibilities

• Administer end-to-end monthly payroll and weekly payments using SAGE 300 People, verifying and approving all inputs, and delivering within required deadlines.
• Handle employee payroll transactions, covering hires, transfers, promotions, salary adjustments, overtime, leave, allowances, bonuses, benefits, deductions, and terminations.
• Maintain payroll system settings in SAGE 300 People, including configurations for leave management, cost allocations, salary schedules, and controls.
• Coordinate payroll onboarding procedures and employee status changes such as system activations, record updates, banking validations, employment confirmations, and payslip testing.
• Manage employee benefits administration involving medical aid and provident fund enrollments, modifications, withdrawals, provider reconciliations, and query resolution.
• Oversee employee terminations including final pay calculations, benefit discontinuations, and statutory documentations like UI-19 and UI-2.7 forms.
• Conduct pre- and post-payroll audits including reconciliation, variance analysis, exception reporting, and control assessments.
• Reconcile payroll with bank payments, general ledger entries, statutory deductions, employee benefits, and third-party payments, resolving any discrepancies.
• Prepare salary payment files and ensure secure, timely uploading to banking systems.
• Maintain compliance with South African payroll laws, including PAYE, UIF, SDL, COIDA, EMP201, EMP501 filings, tax certificates, and Statistics South Africa reporting requirements.
• Prepare, analyze, and distribute payroll and management reports tracking expenditures, variances, headcount, leave, overtime, taxation, benefits, and month-end results.
• Address payroll, leave, tax, and benefits inquiries liaising professionally with employees, managers, HR, Finance, SARS, and external vendors.
• Keep comprehensive, confidential HR and payroll records in alignment with company policies, audits, ISO, POPIA, and legal standards.
• Support payroll and BBBEE audits, payroll cost analyses, system enhancements, testing, Workday assistance, and continuous improvement initiatives.
• Review payroll processes and staff output, identify control weaknesses, and suggest practical improvements to enhance accuracy and efficiency.
• Handle additional payroll and HR administrative tasks as needed.

Qualifications and Experience

• Diploma or equivalent qualification in Payroll, Human Resources, Finance, Accounting, or related field.
• Professional payroll certification is an advantage.
• At least 5 years of payroll experience within complex payroll environments.
• Proficient hands-on experience with SAGE 300 People is essential.
• Experienced in payroll reconciliations, statutory submissions, employee benefits, third-party payments, reporting, and audit support.
• Familiarity with bargaining council environments (MEIBC) or industrial sectors is a plus.

Skills and Competencies

• In-depth understanding of SAGE 300 People and payroll administration principles.
• Strong knowledge of payroll legislation, statutory deductions, tax requirements, and payroll control measures.
• Advanced proficiency in Microsoft Excel and payroll reporting tools.
• Exceptional numerical accuracy, analytical thinking, and attention to detail.
• Capable of independent work with minimal supervision, adept at handling typical payroll complications using established procedures.
• Sound judgment, effective problem-solving skills, and ability to provide practical recommendations.
• Excellent planning, organizational skills, and ability to manage deadlines successfully.
• Clear verbal and written communication skills for explaining payroll policies and practices to various stakeholders.
• Service-focused attitude and ability to professionally address employee queries.
• High integrity, discretion, and commitment to confidentiality.

Benefits

Enjoy an engaging role within an international company offering innovative products, collaborative colleagues, and scope for professional growth. Sandvik values diverse experiences and perspectives that contribute to a positive work environment and superior customer service.

Additional Information

The application review process is ongoing, with a final deadline of 11 September 2026. Rock Processing operates under Sandvik Group, providing equipment, tools, parts, and service solutions for rock and mineral processing in mining and construction industries, including crushing, screening, breaking, and demolition applications.