Operations & Project Coordinator

Job Overview

This position combines responsibilities in daily operational coordination with structured project management tasks. The role entails managing ongoing operational processes while also supporting the planning, monitoring, and execution of projects. Close interaction with vendors, clients, internal teams, and leadership is essential. Reporting is made to the Senior Project Manager, with additional connection to the Operations Director.

Key Responsibilities

• Organize and lead weekly operational meetings with vendors, preparing agendas, tracking action items, and ensuring follow-through.
• Monitor vendor deliverables, timelines, quality of service, and address any delays or issues promptly.
• Maintain an operational issues log, oversee problem resolution, establish accountability, and set clear deadlines.
• Communicate effectively with clients on technical and operational concerns, ensuring clarity and timely updates.
• Assist with routine operational tasks including reporting, documentation, stakeholder communication, and coordination across departments.
• Create and update project plans using Microsoft Planner and other tools, breaking down scope into tasks, milestones, owners, and dependencies.
• Track projects closely by monitoring schedules, deliverables, dependencies, and critical pathways to identify potential delays early.
• Coordinate efforts among internal teams, vendors, and clients to align workflows and ensure project progress.
• Manage changes in project priorities or constraints, updating plans accordingly and communicating impacts clearly.
• Identify, log, and escalate project risks, issues, and blockers to the appropriate management level.
• Prepare concise progress reports, meeting summaries, dashboards, and documentation for stakeholders.
• Support project delivery ensuring compliance with scope, schedule, quality, and budget expectations.

Candidate Profile and Requirements

• Bachelor’s or postgraduate degree in Management, Business Administration, Operations, Project Management, or a related field.
• 2 to 5 years of practical experience in operations, project coordination, vendor management, or similar roles.
• Fluency in Microsoft Office and project management tools, especially Microsoft Planner.
• Knowledge of project concepts such as schedules, milestones, dependencies, critical path analysis, risk tracking, and change control.
• Preferred certifications include CAPM, PMP, or PRINCE2 (advantageous but not mandatory).
• Proven track record of effectively coordinating vendors, leading meetings, following up on deliverables, and resolving operational problems.
• Excellent multitasking ability and keen attention to detail.
• Strong verbal and written communication skills.
• Capability to collaborate well with internal teams, external vendors, and clients, maintaining firm adherence to deadlines, quality standards, and accountability.

Eligibility

This role is exclusively open for Saudi nationals.