Operations & Procurement Executive

Role Overview

The Operations & Procurement Executive will oversee all backend functions of Purple Cactus, covering procurement, vendor relations, inventory management, packing, logistics, production follow-ups, and office operations. This position demands expertise in both strategic planning and practical operational tasks within a fast-paced corporate gifting environment.

Key Responsibilities

• Develop and streamline procurement procedures for various gifting categories and materials.
• Source, evaluate, and enlist dependable vendors including manufacturers, printers, packaging providers, and artisans.
• Negotiate vendor pricing, MOQs, payment terms, delivery schedules, and contracts to ensure cost-effectiveness and quality.
• Manage purchase order generation, track production status, and ensure timely deliveries aligned with sales and project requirements.
• Supervise customization processes such as printing, embroidery, engraving, branding, ensuring schedules and quality standards are met.
• Maintain comprehensive inventory records, conduct regular stock audits, and coordinate inbound and outbound logistics.
• Lead packing teams in assembling and dispatching client orders, maintaining presentation and quality standards.
• Oversee daily office operations and coordinate among sales, procurement, warehouse, packing, vendors, and logistics teams.
• Manage courier dispatches, shipment tracking, and handle urgent delivery requests.
• Enforce quality control practices on sourcing, packing, and dispatch, and implement SOPs to enhance operational efficiency.

Qualifications & Experience

• Bachelor’s degree is preferred.
• 1 to 3 years of experience in operations, procurement, supply chain, warehouse management, or in the corporate gifting industry.
• Experience in sectors like gifting, merchandise, lifestyle products, FMCG, packaging, or e-commerce is advantageous.
• Proven vendor management and fulfillment operations experience.

Required Skills

• Excellent procurement, vendor management, and inventory control.
• Coordination skills for packing, fulfillment, and logistics.
• Quality control expertise.
• Proficiency in MS Excel and inventory tracking systems; familiarity with ERP or procurement tools is a plus.
• Strong negotiation, leadership, problem-solving, time management, and detail orientation skills.
• Ability to multitask, coordinate effectively, and perform under pressure, especially during peak periods.

Preferred Candidate Profile

• Capable of independently managing backend operations.
• Proactive, execution-oriented, and able to handle multiple vendors and projects at once.
• Committed to meeting client delivery deadlines and taking ownership.
• Comfortable balancing strategic planning with hands-on operational execution.
• Apt at developing and refining operational systems over time.

Why Join Purple Cactus?

• Work in a growing corporate gifting brand with exposure to premium projects.
• Engage in dynamic and creative settings with opportunities for growth into operations leadership.
• Be part of a brand dedicated to creating meaningful connections.

Additional Information

Salary will be commensurate with experience, skills, and operational expertise.