Operations Executive

About the Company and Role

Chemizyme India, a growing company with a dedicated team of 20 members spread across diverse business verticals including Chemizyme and Aaryavrat Papers, is seeking an organized and proactive Operations Executive. This individual will be responsible for managing daily office administration, supporting bookkeeping activities, aiding the sales division, and coordinating employee workflows. This role offers an excellent opportunity for candidates who enjoy multitasking in small business environments and want a direct impact on company growth.

Job Details

• Location: Pune (On-site)
• Employment Type: Full-time
• Experience Required: 2 to 4 years, preferably in SMEs, trading firms, or manufacturing units
• Education: B.Com, BBA, MBA, or graduates with relevant experience in administration or accounting
• Languages: Proficiency in English, Hindi, and Marathi is essential for coordination with vendors and on-ground staff

Key Responsibilities

• Maintain accurate daily bookkeeping using Tally Prime, recording purchases, expenses, and payments
• Systematically prepare Sales Orders and Purchase Orders
• Perform bank statement reconciliations and manage Post-Dated Cheques
• Verify vendor bills and handle payee/vendor registrations
• Compile weekly expense reports from sales personnel and follow up on outstanding account statements
• Update and maintain customer and supplier KYC records diligently
• Organize and archive physical and digital documents including bills and official acknowledgments
• Compile financial data from Tally for filing GST returns, ESIC, PF, and TDS
• Maintain monthly closing stock records and prepare draft balance sheets and trial balances for the Chartered Accountant
• Liaise with external Chartered Accountant for accounting updates, government compliance, and MCA filings
• Oversee daily office attendance and maintain employee KYC documents
• Manage office operations such as utility bill payments, internet charges, petty cash, and small purchases
• Prepare monthly salary sheets based on attendance for payroll processing
• Support recruitment activities, including job postings, resume screening, initially scheduling interviews, and onboarding new employees
• Assist management in enforcing workplace HR policies
• Monitor corporate email inquiries and route to appropriate sales or operations teams promptly
• Support sales team with CRM data input and vendor registration processes

Additional Information

This role demands multitasking capabilities and a strong sense of ownership, with minimal supervision needed for daily routine tasks. Effective verbal and written communication is required to interact with vendors, sales teams, and field personnel.