Operations and Administration Executive

About Cassini Ship Management Pvt. Ltd.

Cassini Ship Management is a developing marine company offering crew management, vessel operations, and related maritime services. Operating from Mumbai, we provide hands-on experience in international shipping operations by collaborating with ship Captains, port authorities, overseas offices, and service providers.

Key Responsibilities

• Manage professional communication via email and phone with Captains, port authorities, shipping agents, vendors, and overseas teams.
• Draft and follow up on correspondence as required.
• Coordinate with the Dubai office and remote colleagues when necessary.
• Support crew change operations including planning, sign-on/off formalities, travel arrangements such as flights, hotels, and transportation, and maintain crew documentation and movement records.
• Record office expenses, prepare payment vouchers, keep contracts, invoices, and company documents updated, and liaise with external accountants as needed.
• Administer the Managing Director's calendar, meetings, reminders, and prepare reports along with tracking pending activities.
• Oversee front desk operations, manage visitors and incoming calls, coordinate stationery procurement, courier services, and housekeeping.
• Assist with various operational and administrative tasks supporting the organization.

Candidate Profile and Skills

• Graduates from any discipline are welcome.
• Open to fresh graduates and candidates with 1–3 years of experience in shipping, logistics, administration, or office coordination.
• Strong command of spoken and written English.
• Proficient in Microsoft Excel, Word, and Outlook.
• Confident in engaging with senior professionals and international contacts.
• Basic knowledge of accounting is advantageous.
• Highly organized, responsible, and keen to learn.
• Excellent communication and diligent follow-up skills.
• Ability to multitask in a startup atmosphere and readiness to handle urgent operational requirements aligned with vessel schedules.

Working Hours

The role requires working from 9:00 AM to 6:00 PM, based onsite at the Andheri (East) Mumbai office.

Why Join Us?

• Opportunity to learn ship management directly from the Managing Director.
• Exposure to international maritime operations.
• Collaboration with overseas offices and maritime specialists.
• Immediate responsibility with strong prospects for professional growth and skill development.

Additional Information

Salary is commensurate with experience and performance during the interview, typically between 15,000 to 24,000 INR per month.