Office Operations Manager

About the Role

This position involves overseeing daily office operations and administration within a technology or software company. The Office Operations Manager will be responsible for coordinating office facilities, suppliers, service providers, and maintenance activities.

Key Responsibilities

• Manage everyday office functions and administrative tasks to ensure smooth operation.
• Oversee coordination of office facilities, procurement of supplies, and manage vendor and service provider relationships.
• Plan and supervise internal projects from start through to successful completion.
• Create and maintain project plans, including timelines, milestones, and tracking tools.
• Collaborate across departments to guarantee timely project delivery.
• Track project progress, identify potential risks, and implement corrective measures as needed.
• Organize various internal meetings, workshops, events, and activities to support company goals.
• Keep detailed documentation related to projects, maintain reports, standard operating procedures, and operational records.
• Monitor budgets, control expenses, and optimize resource use within operations.
• Identify and recommend opportunities to improve processes and increase operational efficiency.
• Coordinate activities and communication between HR, Finance, IT, Procurement, and other key departments.
• Provide regular operational and project progress reports to senior management.

Requirements and Qualifications

• Possession of a Bachelor’s degree in Business Administration, Operations Management, Project Management, or a related discipline.
• Demonstrated 5 to 8 years of experience in roles related to Operations, Office Administration, or Project Coordination.
• Proven ability to manage or coordinate multiple projects simultaneously with strong organizational skills.
• Deep understanding of office management, vendor relations, budgeting processes, and facility oversight.
• Outstanding communication skills and capability to manage relationships with diverse stakeholders.
• Excellent problem-solving skills and the ability to handle multiple tasks concurrently.
• Proficient in Microsoft Office suite, especially Excel and PowerPoint.
• Familiarity with project management tools and standard methodologies is a plus.
• Certifications such as PMP, PRINCE2, or CAPM are considered advantageous.
• Experience working in technology, software, fintech, or other fast-moving corporate environments will be beneficial.