Office Manager

About the Role

Tickmill seeks a diligent and proactive Office Manager to oversee the routine operations and administration of its newly established Dubai mainland office. This position is crucial to maintaining a smooth and efficient workplace, involving coordination with vendors, management of facilities, and administrative support to HR activities.

About Tickmill

Tickmill is a globally recognized, multi-regulated brokerage specializing in a wide array of asset classes including CFDs across Forex, Stocks, Indices, Commodities, Cryptocurrencies, Bonds, and Exchange Traded Derivatives like Futures & Options. Established in 2014, Tickmill operates worldwide with over 330 employees across offices in London, Cyprus, Poland, Estonia, Seychelles, and more. Our culture emphasizes trust, transparency, and high standards, fostering growth and innovation in a collaborative environment.

Key Responsibilities

• Oversee daily administrative functions of the Dubai office including managing office supplies, facilities, and vendor relations.
• Coordinate and support the setup and ongoing management of the new office environment, handling procurement of furniture, equipment, IT and telecom installations.
• Serve as the main point of contact for landlords, building management, and office service personnel.
• Manage lease documentation, maintenance tasks, service contracts, and ensure accurate office correspondence and records.
• Organize and maintain physical and digital filing systems for contracts, vendor agreements, invoices, and related documents.
• Process purchase orders, invoices, and expense claims tied to office operations.
• Ensure compliance with office health and safety standards aligned with local regulations and company policies.
• Control office access, seating plans, and inventory of office resources.
• Handle mail services, courier dispatches, and general office communication.
• Arrange meeting logistics and administrative support for visiting executives, clients, and partners.
• Provide administrative assistance to the HR team, including supporting employee medical insurance onboarding and coordination with insurance vendors.
• Plan and coordinate employee engagement and corporate events to promote a positive work environment.

Qualifications and Skills

• At least 2 years of experience in office management, administration, or a related field.
• Proven capability to efficiently manage extensive office documentation and administrative processes.
• Excellent organizational skills with strong attention to detail in document handling.
• Ability to independently oversee multiple priorities and engage effectively with various stakeholders.
• Fluent proficiency in both written and spoken English.
• Self-motivated with a proactive work approach requiring minimal supervision.
• Arabic language proficiency is considered a beneficial asset.

Employee Benefits

• An exceptional chance to develop your career within an international and rapidly expanding business.
• Access to our Employee Training & Development initiatives for continuous professional growth.
• Special birthday and loyalty reward benefits.