Office Manager - Auckland

About TSA Riley

TSA Riley is a global leader in project management and advisory services, dedicated to positively impacting communities worldwide. Our team of 900 professionals collaborates with industry experts to improve public and private utilities and infrastructure, from small-scale projects to extensive initiatives. We are committed to reducing embodied carbon by 40% to foster spaces that enhance connection, learning, growth, and wellbeing.

With offices in Australia, New Zealand, Southeast Asia, and the United Kingdom, we focus on empowering, inspiring, and growing our people through robust benefits, diverse development opportunities, engaging social events, award-winning learning platforms, and comprehensive diversity, equity, and inclusion programs.

Role Overview

We seek a seasoned Office Manager and Executive Assistant to join our Auckland office and support both the Auckland and Tauranga teams, along with the wider New Zealand business services group. The role entails administrating office operations and providing executive level assistance to senior management.

Key Responsibilities

• Welcome and assist visitors to the office with outstanding customer care.
• Oversee office procedures including procurement and coordination with suppliers and contractors.
• Ensure the office environment is clean, orderly, and professional at all times.
• Coordinate induction programs and training for new staff on TSA processes and protocols.
• Support in organizing client and employee functions as well as team-building activities.
• Prepare regional staff meeting presentations and communicate messages in meetings when needed.
• Assist with credit card reconciliation, IT support, and workplace health and safety compliance.
• Work closely with the IT department to manage office equipment, resolve IT issues, and set up technology for new hires or replacements.
• Provide tailored executive assistance to the Auckland Regional General Manager and New Zealand Managing Director.

Candidate Profile

• Established experience as an Office Manager or similar role within a professional consultancy environment.
• Exemplary professional demeanor, reliability, confidence, and consistently positive attitude.
• Proactive approach with the ability to collaborate effectively and work independently.
• Outstanding verbal and written communication skills across diverse stakeholder groups.
• Strong time management, organization, and multitasking skills with an ability to meet deadlines and adapt to shifting priorities.
• Advanced knowledge of Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook.
• Excellent interpersonal skills fostering positive relationships with visitors, clients, and colleagues.
• Capacity to rapidly acquire new software skills and become an expert TSA system user.
• Ability to handle confidential information tactfully and securely.
• Strong problem-solving skills, capable of identifying key issues and proposing solutions.

Why Choose TSA Riley?

• Recognized as a certified "Great Place to Work" in both New Zealand and Australia for 2026, reflecting our dedication to a positive work culture.
• Our award-winning learning and development programs have been acknowledged across the APAC region, with TSA Riley New Zealand a finalist for the HRNZ Learning, Development and Capability Award.
• Committed to diversity, equity, and inclusion, TSA Riley New Zealand was a finalist in the 2025 HRNZ Diversity, Equity, and Inclusion Award.
• Flexible and hybrid working arrangements to accommodate life’s demands.
• Rich benefits package including additional leave, discounts, and various rewards and recognition programs.
• Extensive career advancement possibilities within various sectors such as Projects, Advisory, and Carbon across multiple locations.
• Cutting-edge digital tools and resources to advance professional excellence and operational efficiency.

Equal Opportunity Statement

We embrace diversity and encourage applications from individuals of all backgrounds. TSA Riley is dedicated to fostering an equitable and inclusive workplace. Applicants requiring accommodations during recruitment are welcome to contact our People and Culture team for support.