Office Assistant

Job Overview

The Office Assistant will support daily administrative and office functions in an educational institution setting, facilitating smooth academic and operational workflows.

Key Responsibilities

• Assist in daily office and administrative tasks to keep operations efficient.
• Coordinate and help manage classes, academic sessions, tests, and related activities.
• Ensure classrooms are properly arranged before and tidied after sessions.
• Liaise with faculty members, students, mentors, and other staff for seamless communication and coordination.
• Manage the transit, submission, and distribution of files and documents among various departments.
• Maintain and organize office documentation including records, files, and registers.
• Provide administrative support to employees for their routine needs.
• Support management and administrative teams in daily office functioning.
• Assist in organizing meetings, events, orientations, seminars, and workshops.
• Oversee basic office supplies, ensuring materials are stocked as needed.
• Respond to basic inquiries from students and visitors, directing them appropriately.
• Handle photocopying, printing, scanning, and document collection tasks.
• Follow up with departments to ensure timely completion of assigned tasks.
• Carry out additional administrative duties as assigned by management.