Office Assistant

Job Overview

We are looking for a dependable and well-organized Office Assistant to facilitate the smooth execution of daily office activities. This position encompasses a wide range of duties from moving materials between different locations, liaising with vendors, completing clerical work, to managing crucial office errands. Candidates should demonstrate proactivity, strong attention to detail, and the capability to efficiently handle varied responsibilities in a professional manner.

Primary Responsibilities

• Safely transport materials, supplies, documents, and equipment between various company sites, ensuring punctual delivery with proper documentation such as receipts and logs.
• Manage relationships with vendors by collecting invoices, organizing payments, and serving as a communication link to resolve any issues.
• Conduct bank visits to deposit company cheques and perform other bank-related tasks.
• Carry out daily clerical functions including filing, data entry, and organizing office records and supplies.
• Prepare and proofread memos, reports, and correspondence.
• Maintain inventory records and ensure sufficient supply levels.
• Assist the administrative team with scheduling, phone communications, and office coordination.
• Handle mailing of important documents and packages responsibly and on schedule.
• Visit vendors to collect product samples, catalogs, promotional material, and necessary supplies.

Qualifications & Experience

• Completion of high school or an equivalent qualification is mandatory.
• Previous experience in office assistance, clerical, or administrative roles is favored.
• Possession of a valid driver’s license is required.

Skills and Competencies

• Exceptional organizational capability to manage multiple tasks and set priorities.
• Excellent verbal and written communication skills.
• Strong attention to detail, ensuring accuracy of records.
• Ability to work independently and manage time efficiently.
• Good interpersonal skills for effective interactions with vendors and staff.
• Adaptability to changing needs and flexibility in work approach.
• Physical ability to carry materials and parcels.

Working Conditions & Additional Information

• Travel between office locations and to external vendors and banks is a job requirement.
• Occasional lifting and carrying of packages or materials may be necessary.
• Flexible working hours may apply depending on errands and vendor schedules.
• Male candidates are preferred for this position.