Office Assistant

About the Role

SVB Bearings Private Limited invites applications for an Office Assistant role aimed at ensuring efficient daily office operations. The role entails handling administrative duties, documentation, data management, coordination with various departments, and supporting general office functions.

Primary Responsibilities

• Manage everyday administrative and office support tasks.
• Systematically organize and maintain office files, documents, and records.
• Ensure availability and management of office stationery and supplies.
• Keep the office environment neat and orderly.
• Accurately enter data and maintain records using Excel and other standard office software.
• Prepare and update business documents including reports, registers, invoices, purchase orders, delivery challans, and quotations.
• Handle document scanning, printing, copying, and organization.
• Coordinate communication and collaboration with Sales, Accounts, Purchase, Inventory, and Warehouse departments.
• Communicate as needed with customers, suppliers, transporters, and other stakeholders.
• Manage incoming calls, emails, and general office queries, directing them appropriately.
• Assist the accounts team with basic record keeping involving bills, expenses, payments, and receipts.
• Support documentation needed for purchasing and sales activities.
• Coordinate with external service providers such as banks, couriers, and transporters.
• Assist management and staff with routine administrative tasks including organizing meetings and dispatching documents or parcels.

Essential Qualifications & Skills

• Minimum education: completion of 12th grade; graduation preferred.
• Experience of up to 3 years in office administration or back-office functions.
• Proficient with MS Excel and MS Word; comfortable with email and internet use.
• Good interpersonal and communication skills.
• Strong organizational skills and effective time management.
• High attention to detail and accuracy in all documentation.
• Capacity to multitask and meet deadlines reliably.
• Responsible, punctual, and eager to learn.

Preferred Experience

• Previous exposure to manufacturing, trading, or industrial sectors.
• Basic understanding of sales, purchasing, inventory management, and office paperwork.
• Familiarity with accounting software or ERP systems will be beneficial.
• Competent in Excel with basic formula and data handling skills.

Why Work With Us?

• Gain experience with a developing industrial enterprise.
• Engage with diverse business units such as Sales, Accounts, Purchase, and Inventory.
• Work in a supportive, professional office atmosphere.
• Access opportunities for professional learning and career advancement.
• Receive competitive remuneration reflective of your skills and experience.