Office Administrator

Role Overview

This position involves comprehensive management of workplace support services at Xiaomi Technology in Singapore, focusing on budget planning, contract oversight, vendor relationships, and various workplace projects.

Key Responsibilities

• Develop and oversee the budget allocated for workplace support, ensuring efficient use of resources and compliance with financial policies.
• Manage contracts with external vendors and service providers, ensuring adherence to agreed terms and facilitating renewals or adjustments as needed.
• Build and sustain strong vendor relationships to ensure high-quality services and contract compliance.
• Lead and coordinate projects related to workplace operations, delivering outcomes on schedule, within budget, and meeting quality standards, while adhering to relevant industry regulations.
• Compile and present reports detailing workplace utilization, performance metrics, and improvement plans to assist management in decision-making.
• Serve as the primary liaison with building management to maintain effective communication and collaboration for workplace matters.
• Adopt a process-oriented and cost-conscious strategy to deliver workplace support services efficiently.
• Support logistical aspects of internal events, including planning, coordination, setup, and post-event reviews to ensure success.

Qualifications and Requirements

• Bachelor’s degree in Workplace Management, Business Administration, or a closely related discipline.
• Three to five years of professional experience in workplace support services or a related area.
• In-depth understanding of budget control, procurement, and vendor management procedures.
• Proficient user of Microsoft Office, especially advanced Excel functionalities.
• Effective communication skills capable of engaging with stakeholders across all organizational levels.
• Ability to thrive in a dynamic, fast-paced workplace managing multiple responsibilities simultaneously.
• Strong interpersonal skills to foster productive relationships internally and externally.
• Preference for candidates with experience in Chinese companies and the cultural adaptability to align with Chinese corporate environments.