Office Administrator

Job Overview

We are seeking a diligent Office Administrator to oversee and manage the daily administrative and operational functions across multiple retail outlets. This role involves active coordination with store leadership and teams to ensure smooth store operations and efficient maintenance management.

Key Responsibilities

• Manage daily administrative and operational duties for multiple retail store locations.
• Liaise with store managers and personnel to address daily operational needs, provide updates, and ensure completion of outstanding tasks.
• Develop and maintain accurate reports, trackers, and records pertaining to store activities using Excel or Google Sheets.
• Monitor and ensure prompt payment of electricity bills for all stores, keeping track of utility-related expenses.
• Oversee timely payments for internet/Wi-Fi and other recurring utility bills associated with the retail outlets.
• Maintain a comprehensive monthly tracker for recurring expenses such as electricity, internet, rent, and other store-related costs.
• Identify and report any unusually high electricity or utility charges for further investigation.
• Coordinate with internet service providers to resolve network issues, downtime, or billing disputes.
• Proactively monitor store maintenance needs including electrical, plumbing, air conditioning, lighting, furniture, signage, CCTV, and other repair requirements.
• Engage with vendors or technicians to arrange necessary maintenance and repair services.
• Keep an up-to-date maintenance tracker documenting issues, store locations, dates reported, assigned personnel/vendors, costs, status updates, and completion dates.
• Ensure continuous follow-up on pending maintenance tasks until full resolution.
• Collect and organize all relevant financial documents such as bills, invoices, quotations, and payment receipts related to maintenance works.

Compensation

The position offers a monthly salary in the range of 20,000 to 25,000 INR.