Office Administrator

About Us

Logic Executive Search and Workplace Solutions is dedicated to being a trusted strategic partner, offering specialized executive recruitment services and tailored workplace solutions.

The Opportunity

We are seeking an Office Administrator to join our client's team located in Windsor, Ontario. This role is ideal for an organized, personable, and detail-oriented individual who thrives in a fast-paced and client-oriented setting.

Compensation and Benefits

• Hourly base wage ranging between $20.00 and $25.00, dependent on experience
• Potential earnings through commissions
• Chance to be part of a growing company
• A collaborative and supportive team atmosphere

Key Responsibilities

• Serve as the initial point of contact for clients, providing a professional and welcoming experience
• Manage and coordinate daily schedules, ensuring all appointments are properly scheduled, confirmed, and maintained
• Handle incoming communications including phone calls, emails, and messages, routing them to the appropriate personnel
• Monitor appointment calendars with a proactive approach to optimize scheduling
• Maintain and update client records and documentation accurately and in an organized manner
• Provide administrative support to management with correspondence, document preparation, scheduling, and daily operational needs
• Organize digital files using Google Drive and other office systems
• Assist with data entry, filing, document preparation, and general office tasks
• Perform follow-ups with clients on appointments, inquiries, and outstanding information
• Support team coordination and daily administrative workflow to ensure smooth operations
• Identify and address scheduling conflicts or gaps proactively
• Gain knowledge about company services and products to confidently respond to general client queries
• Help retain clients by encouraging future bookings and fostering positive relationships
• Assist occasionally with basic social media, marketing, or content-related duties
• Maintain a professional, tidy, and organized office and reception area

Qualifications and Attributes

• Between 1 to 3 or more years of experience in office administration, reception, customer service, scheduling, or related roles
• Excellent organizational skills with meticulous attention to detail
• Professional and confident communication abilities
• Comfortable fielding client inquiries via phone, email, and online messaging
• Ability to juggle competing tasks while ensuring accuracy
• Strong commitment to follow-through and task completion
• Self-driven and capable of working autonomously
• Adaptable and willing to undertake a range of administrative and operational duties
• Familiarity with new technology and software systems is a plus
• Experience with scheduling or booking platforms considered advantageous
• Proficiency in Google Workspace and Microsoft Office applications is desirable
• Background in client-facing, healthcare, wellness, beauty, hospitality, or professional office environments is beneficial
• Knowledge of social media or basic content creation is a bonus
• Willingness to conduct occasional outbound client follow-ups and promote services appropriately

Additional Information

Logic Executive Search and Workplace Solutions supports diversity and inclusivity, encouraging applications from individuals of all backgrounds—even if some requirements are unmet. We adhere to Ontario's accessibility laws and human rights codes, providing accommodations as needed during recruitment.

Our hiring approach is human-centric, compliant with employment and privacy laws, with thorough personal resume reviews and transparent, ethical hiring guided by HR professionals.