Office Administrator

Position Overview

We are seeking a diligent Office Administrator to join our team in Pune. This role involves managing daily office operations through effective administrative support, communication, financial administration, and event coordination to maintain a smooth and productive workplace.

Key Responsibilities

• Handle office correspondence, including emails, letters, and phone calls.
• Coordinate scheduling of appointments and meetings efficiently.
• Prepare various reports, presentations, and official documents.
• Maintain organized filing systems and records.
• Monitor and replenish office supplies as needed.
• Arrange maintenance services for equipment and office facilities.
• Ensure the office environment is orderly and conducive to productivity.
• Serve as the primary contact for visitors and clients.
• Facilitate communication across different departments.
• Manage incoming and outgoing mail and courier dispatches.
• Maintain employee files and company records confidentially.
• Update and manage relevant databases and spreadsheets.
• Handle processing of invoices and expense claims.
• Support budgeting efforts and basic bookkeeping.
• Track office expenses and prepare related financial summaries.
• Assist recruitment and onboarding procedures.
• Maintain accurate attendance and leave records.
• Support employee engagement initiatives and training programs.
• Organize meetings, conferences, and company events, including travel and accommodation arrangements.
• Prepare meeting agendas and document meeting minutes.

Eligibility

Open to applicants meeting the necessary administrative experience and skills for office management.