Office Admin Assistant

About the Role

Skater Infratech India Private Limited, located in Paradip, Odisha, is seeking a dedicated and organized Office Admin Assistant to join their construction team. This full-time position involves managing daily office paperwork, documentation, and coordination related to construction projects. The assistant will regularly handle client submissions, document follow-ups, and ensure smooth communication between project sites and client offices.

Key Responsibilities

• Organize, prepare, and maintain project and office documentation efficiently.
• Generate and submit bills, invoices, measurement documents, and supporting paperwork to clients.
• Collect and submit documents at client offices and project sites.
• Coordinate the application and management of plant entry passes, gate passes, visitor passes, and employee/site passes.
• Prepare necessary letters, forms, and applications for client and plant submissions.
• Maintain detailed records of documents, bills, approvals, and correspondence in both physical and digital formats.
• Follow up consistently with clients for bill approvals, document status, passes, and any pending paperwork.
• Perform scanning, printing, photocopying, organizing, and uploading of documents as required.
• Coordinate closely with Site Engineers, Billing Engineers, Project Managers, and management to secure required documents.
• Maintain inward and outward registers along with submission records.
• Assist in preparing quotations, work orders, purchase documentation, and other related office paperwork when necessary.
• Ensure timely submission of documents in correct formats.
• Manage basic computer tasks including MS Excel, MS Word, PDF handling, and email communication.
• Conduct general office coordination and administrative duties pertaining to construction projects.

Candidate Requirements

• Preferably 1 to 3 years of office or construction office experience.
• Proficient in MS Word, Excel, PDF handling, document scanning, and email correspondence.
• Strong document management and filing abilities.
• Comfortable visiting client offices, plants, and project sites for document submission and follow-up tasks.
• Good communication and coordination skills.
• Responsible, punctual, and able to work independently without constant supervision.
• Experience in construction, contracting, or industrial sectors is an advantage.
• Familiarity with plant pass procedures and client documentation processes is beneficial.

Desired Personal Attributes

• Highly responsible and careful with documents.
• Proactive in following up on pending work.
• Organized and methodical in work approach.
• Comfortable interacting with client offices.
• Capable of managing urgent paperwork effectively.
• Computer literate and adept with common office software.
• Willingness to travel locally to submit and collect documents.

Compensation

Monthly salary ranges from ₹12,000 to ₹20,000, variable based on experience and capabilities.