Ocean Booking Manager

About the Role

CargoPolo is seeking a seasoned Ocean Booking Manager to enhance our expanding international logistics team in Tbilisi, Georgia. This position suits an extensively organized and detail-driven individual with proven expertise in ocean freight operations, capable of handling the entire booking lifecycle and liaising effectively with multiple stakeholders to ensure seamless shipment flow.

Key Responsibilities

• Oversee the complete booking workflow with shipping lines, from initial booking through confirmation and shipment departure.
• Prepare and submit all necessary Shipping Instructions (SI) and verify draft Bills of Lading (B/L), VGM submissions, cargo/vehicle manifests, container and seal information.
• Track booking confirmations, cut-off dates, document submission deadlines, and essential operational milestones.
• Monitor vessel timetables and departures, including any scheduling alterations.
• Maintain clear, accurate booking and shipment-related documentation with ongoing updates in the company system.
• Supervise container movements ensuring compliance with established operational timelines.
• Facilitate continuous communication among shipping lines, terminals, agents, and internal teams.
• Identify potential delays, schedule changes, or documentation problems proactively, coordinating issue resolution to minimize shipping disruptions.
• Keep detailed records of both active and completed bookings.

Qualifications and Requirements

• At least three years of relevant work history in ocean freight, shipping line operations, freight forwarding, or booking management.
• Advanced English language skills (equivalent to C1 level), both written and spoken, are essential.
• Comprehensive knowledge of ocean freight booking procedures, shipping documents, vessel schedules, and critical deadlines.
• Proficiency with Microsoft Office suite and common business software applications.
• Superior organizational and time-management capabilities paired with a meticulous eye for detail.
• Ability to handle multiple concurrent bookings and competing deadlines effectively.
• A strong sense of accountability and independence in operational decisions and problem-solving.
• Excellent communication, coordination, and conflict-resolution skillset.

What We Offer

• A professional and collaborative workplace environment fostering respect, teamwork, and open communication.
• Opportunities for career advancement and development within a rapidly expanding international company.
• Hands-on exposure to global ocean freight and logistics operations.
• Direct interaction with shipping lines, terminal operators, agents, and international collaborators.
• A challenging and impactful role allowing ownership of processes and contribution of ideas.
• A culture that supports initiative, responsibility, and continuous professional growth.
• Long-term career prospects coinciding with CargoPolo’s growth and expansion.

Compensation

The starting salary is GEL 4000 per month and may be adjusted according to the applicant’s experience and qualifications.

Additional Information

This position is specifically for professionals with experience in ocean freight and booking operations; applications lacking this criterion will not be considered.