Material Management Executive

Overview

We are looking for a detail-oriented and proactive Material Management Executive to oversee comprehensive material planning, procurement, inventory management, store operations, and supplier coordination in an automotive manufacturing setting. This role ensures a steady supply of materials, maintains optimal inventory levels, manages the entire Procure-to-Pay cycle, oversees outsourcing operations, and ensures accurate inventory records to support production and customer delivery timelines.

Key Responsibilities

• Develop and maintain optimal inventory aligned with production schedules and customer requirements.
• Monitor minimum, maximum, reorder, and safety stock levels to avoid shortages and excesses.
• Guarantee continuous availability of materials for production through meticulous planning.
• Track inventory aging, slow-moving, non-moving, and obsolete stock and recommend remedial measures.
• Perform regular stock verification, cycle counting, and reconcile inventory discrepancies.
• Oversee store functions such as receiving, storage, preservation, labeling, and issuing materials.
• Ensure all material transactions in ERP are precise and maintain traceability.
• Apply and monitor FIFO/FEFO inventory management methodologies.
• Maintain bin locations, material identification, labeling, and appropriate storage conditions.
• Prepare and manage important documents including Goods Receipt Notes (GRN), issue slips, and stock registers.
• Adhere strictly to 5S standards, warehouse safety protocols, and material handling best practices.
• Manage the entire Procure-to-Pay cycle including raising purchase requests and orders based on requirements.
• Communicate regularly with suppliers to secure timely deliveries.
• Collaborate with Accounts for invoice verification and payment processing.
• Handle discrepancies in purchase orders, invoices, and GRNs efficiently.
• Monitor supplier performance relating to quality, delivery deadlines, and responsiveness.
• Coordinate with suppliers and logistics to facilitate smooth inbound and outbound material movements.
• Engage with customers for GRN confirmations and maintain dispatch records.
• Manage materials used for outsourcing and subcontracting activities, tracking issued and returned stock.
• Keep track of vendor-wise work-in-progress (WIP) inventory and turnaround time.
• Ensure outsourced components are available on schedule for production and dispatch.
• Keep precise ERP transaction records and prepare regular MIS reports on inventory, procurement, supplier delivery, and stock status.
• Support audits including internal, customer, and ISO/IATF by ensuring documentation and traceability.
• Identify and propose inventory optimization, cost-saving, and process improvement opportunities.

Qualifications & Experience

• Graduate or Diploma holder in Mechanical, Industrial, Production, Supply Chain, Commerce, or related fields.
• 1 to 5 years of relevant experience in Material Management, Stores, Procurement, or Supply Chain within manufacturing, preferably automotive or related industries.
• Familiarity with automotive, wiring harness, electrical, electronics, or engineering sectors preferred.
• Proficient in ERP systems and understand inventory control, supplier coordination, and P2P processes.
• Strong analytical, organizational, and communication skills with collaborative experience interacting with Production, Planning, Quality, Purchasing, and Finance teams.