MarCom & Events Associate

About Endeavor

Endeavor is a global network connecting entrepreneurs who lead some of the fastest-growing scale-ups worldwide, driving industry transformation and economic growth. We support entrepreneurs by facilitating key connections through our global network, investing in high-potential businesses via co-investment funds, and fostering bigger ambitions for upcoming generations through shared success stories.

About the MarCom & Events Area

The MarCom & Events team powers Endeavor Saudi Arabia's community engagement through a varied event calendar, including intimate roundtables and major summits such as Riyadh Forward, which gathers over 400 global founders, investors, and ecosystem leaders. This team delivers high-impact experiences that foster valuable exchanges and strengthen community ties across entrepreneurs, mentors, investors, and partners. Currently evolving its event standards and strategy, the team invites new members to take ownership of shaping premium events for Saudi Arabia's top entrepreneurs.

Key Responsibilities

• Assist in planning and executing Endeavor Saudi’s comprehensive event schedule, including global events, retreats, workshops, dinners, and networking gatherings.
• Conduct thorough venue research involving site visits and evaluate venues based on objectives, capacity, accessibility, aesthetics, and budget adherence.
• Monitor event budgets with managerial oversight, ensuring expenses and invoices are managed efficiently and cost-effectively.
• Set up event pages and registration platforms for attendee management.
• Develop detailed run-of-shows, timelines, and checklists to coordinate all logistical components and ensure smooth execution.
• Source and manage vendor relationships such as venues, caterers, AV technicians, decorators, photographers, and logistics providers.
• Negotiate contracts and pricing to achieve quality while securing value.
• Maintain a preferred vendor database, including performance evaluations for future events.
• Lead onsite operations during events, managing setup, coordinating vendors and staff, and resolving issues promptly.
• Oversee guest registration, hospitality, and event flow to deliver seamless and memorable experiences.
• Work closely with the communications team to arrange live coverage, photography, and content capture during events.
• Contribute creatively by proposing event themes, décor, and experiential elements aligned with Endeavor’s brand identity.
• Curate aesthetic elements such as florals, lighting, table settings, and signage to enhance guest experiences.
• Conduct post-event assessments including attendee feedback collection, budget reconciliation, and performance analytics.
• Prepare thorough reports documenting event results, insights, and future recommendations.
• Record and manage all event data using Salesforce.
• Collaborate with Account Managers and cross-functional teams on event logistics before, during, and after events.

Required Qualifications and Skills

• 0 to 2 years of relevant experience in event coordination, hospitality, or related sectors; internships, volunteer roles, or university event planning experience are considered.
• Strong foundational knowledge of event planning principles, including logistics, timelines, vendor coordination, and onsite management.
• Capability to source vendors, negotiate contracts, and maintain supplier relationships effectively.
• An eye for creating visually appealing environments and designing inspiring attendee experiences.
• Ability to lead external teams and manage event guest flow calmly under pressure.
• Proficiency with project management software, spreadsheets, and collaboration tools like Notion (or equivalents).
• Experience or interest using AI tools such as ChatGPT, Claude, or Gemini to assist with daily tasks and streamline operations.

Desired Behavioral Attributes

• Willingness to learn continuously and improve processes with each event iteration.
• Strong communication skills to coordinate effectively with diverse internal and external stakeholders.
• Proactive risk assessment skills to anticipate and mitigate potential issues.
• Genuine passion for crafting engaging live event experiences.
• Accountability in managing assigned events and ensuring delivery on commitments.

Additional Advantages

• Experience in high-quality event production where attention to detail is critical.
• Knowledge of community management, network building, or ecosystem engagement, including digital platforms.
• Intermediate to advanced English proficiency, facilitating interaction in Endeavor's global network and international events.
• Bachelor’s degree in Event Management, Hospitality, Marketing, Communications, or related disciplines.

Organization Values

• Entrepreneur First: Belief in the transformative power of high-impact entrepreneurship.
• Go Big: Initiative and enthusiasm to innovate and elevate the workplace.
• Network of Trust: Ability to build trust across varied profiles from service providers to CEOs.
• Pay It Forward: A service mindset prioritizing contribution over personal gain.
• One Endeavor: Collaborative spirit working across a global, multicultural team.
• Always Agile: Adaptive approach embracing change and adjusting plans as needed.

Benefits

• Defined career progression with merit-based advancement over 2-3 years supported by mentorship and competency evaluations.
• Exposure to Saudi Arabia’s vibrant entrepreneurial ecosystem alongside entrepreneurs, mentors, investors, and international partners.
• Access to Endeavor’s global network and a wealth of learning resources.
• Support for professional development aligned with Saudi Vision 2030 talent objectives.