Logistics Executive

About the Role

We are seeking a Logistics Executive to lead and oversee all aspects of transportation and logistics within our company. This full-time position based in Dankuni, Hooghly, West Bengal, demands close coordination with management as well as operational teams across multiple locations. The ideal candidate will be responsible for maximizing vehicle utilization, monitoring deliveries, managing drivers and ensuring smooth operations aligned with cost and service objectives.

Primary Responsibilities

• Oversee day-to-day transport and logistics operations, planning and controlling vehicle deployments across various sites.
• Ensure timely reporting, loading, dispatch, transit, and delivery activities with keen supervision on local and long-haul trips.
• Maintain optimal fleet usage minimizing idle vehicles and managing any emergency situations like route issues or delivery delays.
• Develop and enforce standard operating procedures to enhance efficiency.
• Maintain comprehensive records for all vehicles including deployment status and maintenance requirements.
• Manage driver schedules, attendance, discipline, and safety compliance, addressing manpower needs and grievances.
• Liaise effectively with clients and stakeholders to ensure vehicle availability aligns with client demands and to resolve operational challenges promptly.
• Coordinate preventive vehicle maintenance and repairs to reduce downtime and ensure all required documentation and certificates are up to date.
• Monitor fuel consumption patterns and costs, detecting any irregular usage or discrepancies, and control operational expenses prudently.
• Ensure accurate documentation such as trip sheets, proof of delivery, and bills to support billing and audits.
• Facilitate smooth communication across head office, branches, warehouses, and clients, while conducting regular reviews and reporting operational KPIs.
• Track and manage trips comprehensively, addressing delays, deviations, and losses through exception reporting and client coordination.
• Prepare and submit operational and management information system reports regularly to provide actionable insights for improvements.

Performance Indicators

• Vehicle placement and dispatch timeliness.
• Delivery punctuality and customer satisfaction.
• Fleet utilization maximization and incident reduction.
• Fuel efficiency and cost containment.
• Documentation accuracy and regulatory compliance.
• Driver performance and availability management.
• Effective resolution of operational issues and client concerns.
• Operational and administrative reporting precision and timeliness.

Required Qualifications and Experience

A graduate degree in any discipline is essential; candidates with qualifications in logistics, supply chain, or transport management will have an advantage. Applicants must possess 5 to 8 years of practical experience handling transportation or fleet management, preferably with exposure to commercial vehicle operations across multiple locations. Familiarity with vehicle documentation, GPS tracking, fuel monitoring, and operational reporting tools such as MS Excel is crucial. Experience with logistics or fleet management software will be an added benefit.

Core Skills and Attributes

• Leadership and effective team management capabilities.
• Excellent planning, coordination, and problem-solving skills.
• Capacity to handle multiple concurrent operational activities.
• Strong communication skills and client relationship management.