Legal EBiller

Job Overview

This role involves managing the electronic billing for the firm's clients, ensuring bills are transmitted accurately through various e-billing systems and the firm's practice management system. The position requires familiarity with client-specific e-billing platforms and adherence to their guidelines.

Working Hours and Location

Based in Birmingham, this full-time job operates from Monday to Friday, 9:30 am to 5:30 pm, with some flexibility required.

Key Responsibilities

• Create and upload invoices electronically to client e-billing platforms.
• Process bills within the timelines set by clients.
• Follow all client-specific e-billing guidelines and vendor standards.
• Address daily challenges such as short payments and invoice rejections efficiently.
• Keep records of processed and rejected invoices.
• Maintain accurate data regarding timekeepers, matters, rates, and invoices in various e-billing systems.
• Update monthly accruals, reports, and budgets on client e-billing portals.
• Coordinate with partners and lawyers to ensure billing complies with client agreements and internal policies.
• Reconcile billing data between the firm's system (Aderant) and client portals regularly to confirm successful uploads.
• Report process changes and training requirements to the E-Billing Team Manager to improve query resolution and billing accuracy.
• Collaborate with credit control to keep them informed about outstanding bills in e-billing systems.
• Escalate unresolved billing issues to the E-Billing Team Manager promptly.
• Support and provide cover for team members as needed.

Required Qualifications and Experience

• Preferably completed education up to A Level standard.
• Minimum of five GCSEs including Math and English Language with at least grade C.
• Substantial experience in complex billing and e-billing within professional services.
• Experience handling billing in multiple currencies; international business exposure is a plus.
• Proven background in electronic billing processes is essential.
• Experience working in a professional services environment with complex, high-volume billing.

Essential Skills

• Proficiency using practice management systems for billing, ideally Aderant or similar platforms.
• Familiarity with multiple e-billing systems and their functions.
• Strong numerical skills with high attention to detail.
• Understanding of Solicitor's accounts rules.
• Ability to manage workload effectively and meet deadlines in busy situations.
• Good command of IT tools, particularly Excel.
• Excellent written and verbal communication skills.